Talent Lead, West Coast

Job Overview:



Responsible for the workload management of a team of Talent Coordinators who introduce job candidates and new colleagues to Macy’s as they apply, interview, and begin their employment; overseeing a variety of administrative functions. Perform other duties as assigned. This position will be located on the West Coast and is open to various locations.



Essential Functions:



• Oversee the workload management of a team of Talent Coordinators and ensure appropriate coverage for time off.

• Position Macy’s as a destination employer by identifying opportunities and implementing new strategies to innovate the hiring process to create the most efficient, candidate-friendly process for candidates, People Leaders and HR Business Partners.

• Maintain a close connection with internal and external candidates throughout the recruiting process, driving a positive candidate experience through a series of positive interactions.

• Identify hiring needs by reviewing reports and establishing relationships with local leaders and centralized partners.

• Develop and implement a new process to facilitate legally required separation paperwork.

• Post and update all open positions on internal and external job boards.

• Manage candidates through the Applicant Tracking System, collaborating to complete job templates where appropriate.

• Assist with recruitment processes, including scheduling interviews where needed, scheduling on-site and external job fairs and greeting candidates.

• Partner with Recruitment Operations regarding screening/scheduling candidates.

• Coordinate with People Leaders to create interview calendars for open positions.

• Assist with ordering and monitoring Background Checks and Drug Screening.

• Provide information to People Leaders as they communicate offers and inform candidates regarding Background Check/Drug Screening processes.

• Input employment data in the Job Requisition System.

• Schedule new hire start dates and notify People Leaders.

• Oversee new hire paperwork, orientation and associate badges.

• Provide resources to new hires regarding benefits, including direct deposit, tax forms and AskHR.

• Facilitate payment to new hire for time completing online forms and orientation where needed.

• Oversee disposition and job postings when new hires don’t report on the scheduled start date.

• Obtain systems access for new hires as needed.

• Send files to Colleague Services in accordance with Company standards as needed.

• Input colleague status changes, transfers, promotions and data corrections.

• Participate in Company required compliance audits, including I-9 reverifications and legal postings where needed.

• Respond to requests for information from Colleague Advisors and send file information as appropriate.

• Assist People Leaders with tracking attendance where needed.

• Facilitate final pay documents as needed (exempt and non-exempt).

• Assist People Leaders and HR Business Partners with managing internal movement and succession planning.

• Regular, dependable attendance and punctuality.



Qualifications:



Education /Experience:



• High school diploma or general education degree (GED);

• Minimum of two years of Human Resources, administrative, or customer service experience required.



Communication Skills:



• Excellent written and verbal communication skills, including the ability to read, write, and interpret instructional documents such as reports and procedural manuals, and present information to senior management.



Mathematical Skills:



• Ability to use a calculator and apply basic math functions such as addition, subtraction, multiplication, and division.



Reasoning Ability:



• Ability to define problems, collect data, establish facts, and draw valid conclusions; solve problems with several abstract and concrete variables.



Physical Demands:



• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.

• May occasionally involve stooping, kneeling, or crouching.

• May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods of time.

• Involves manual dexterity for using keyboard, mouse, and other office equipment.

• May involve moving or lifting items under 10 pounds.



Other Skills:



• Working knowledge of Microsoft Word, PowerPoint, Excel and Lotus Notes;

• Self-motivated;

• Detail-oriented;

• Strong sense of urgency;

• Excellent organization, prioritization, and time management skills;

• Ability to handle multiple tasks simultaneously and collaborate as a team.



Work Hours:



• Ability to work a flexible schedule based on store/company needs, including retail work hours, which may include day, evening, weekends and/or holidays.





This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.