Administrative Assistant - Service Department - Full-time / Part-time

Administrative Assistant - Norton/Barberton area - $16 to $18/hour Based on Experience

PrideStaff is recruiting for a strong Administrative Assistant for a client's service and inspection department. The successful Administrative Assistant will have strong administrative and office skills as well as being very good with customers and company workers in the field. We are looking for a strong candidate who has billing, quoting and scheduling experience. Candidates with construction and/or service related Administrative experience should apply immediately.

Job Title: Administrative Assistant - Service & Inspection Department

Provide administrative support to the Inspection, Alarm, and Suppression departments. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the department managers.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned. Primary:

• Maintain and manage Inspection Sales Representatives’ and Inspectors’ Commission Paperwork.
• Create and maintain office records, work tickets, commissions, and accrual work sheets for invoices.
• Assist with the scheduling of manpower.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable.
• Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail.

Secondary:

• Order material and equipment for field personnel.
• Assemble and send out RFQ/RFI data on new bids.
• Prepare and send weekly payroll report information for department managers and employees in the National Accounts, Inspection, Alarm, and Suppression departments.
• Order and monitor inventory of Inspection Forms for branch offices.
• Maintain Comunale installed job listings in SalesForce.com.
• Assist with Weekly Open Ticket Reports at the branches.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

High School Diploma or GED.

Minimum 3-5 year’s clerical or administrative experience required.

Experience in the construction industry preferred.

COMPUTER SKILLS

Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel).

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities to perform this job successfully. The ideal candidate will possess good oral and written communication skills in addition to good organization skills.

• Must make sound decisions and produce accurate and timely results.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate integrity and professionalism.
• Must demonstrate commitment to company values.
• Must possess excellent organizational skills.
• Must follow-up on tasks and assignments in a timely manner.
• Must possess excellent written and verbal communications skills.
• Must prioritize in a fast paced multi-task environment.
• Must have demonstrated ability to perform basic business mathematical functions.
• Must work with minimal supervision.
• Must demonstrate ability to work effectively in a team environment.
• Must comply with all operating policies, procedures, executed Plans, and Programs.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer. Qualifications Education

Required

High School or better.

Preferred

Technical/other training or better. Experience

Required

3-5 years: Clerical or administrative experience.

Preferred

Experience in the construction industry.

All Candidates must pass a PrideStaff background check and drug screen, and must provide two professional job references.

Staffing Done Right!

PrideStaff has won multiple Best of Staffing Awards for our great relationships with candidates. Our candidates consistently rank us as one of the top staffing agencies in the country. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network employers across the country. Our Recruiters will help guide you with career tools and resources. We are pleased to offer a comprehensive benefits package to our Field Associates that provides peace of mind as you live and work.

· Medical, Rx, and Wellness Benefits

· Dental and Vision Plan Options

· Short-term Disability

· 401(k) Retirement Plan

· Holiday Pay

Why PrideStaff?

Work with a Staffing Firm that works for you! PrideStaff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers. You may be on a temporary assignment now, but you are not temporary to us! We want to be your life-long talent agent.

See what some of our Field Associates have to say:

“They don’t make you pay to search for jobs, they are searching for you"

"PrideStaff was able to find a job that fit me"

“Without them I wouldn’t have the position I have now"

Work with an agency committed to being your long term partner in staffing.

Work with PrideStaff!

Apply today by calling (330) 510-5700.

Or visit: www.pridestaff.com/akron for a list of this job and many others.

Job #334001