Administrative Specialist

Administrative Specialist
University of California Los Angeles


Requisition Number: 38648
Salary: $28.62 - $45.66 Hourly

Position Description:
Under the supervision of Business Manager, at the National Center for Research on Evaluation, Standards, and Student Testing (CRESST), housed within UCLA's School of Education and Information Studies (SE&IS) assist in the Center's financial activities consisting of federal, state, private contracts and grants, and Sales and Service activities. Assist Provide administrative and analytical support to the Center's Senior Associate and Associate Directors. Provide administrative support for the Center in all research and professional activities as well as providing support to 12 Project Directors (Co-PIs) and Senior Researchers with multiple extramurally funded projects.

Assist with financial analysis and accounting tasks including procurement for Center project related supplies and equipment according to University and funding agencies' guidelines, maintaining inventories, analyzing price comparisons and providing recommendations; assisting in monthly reconciliation of the general ledger for Center's C&G and unrestricted accounts; processing of monthly interdepartmental recharges, and managing the Center's electronic storage needs. Review and reconcile Hold and Incomplete (H & I) invoices/orders using BruinBuy. Assist in preparation of contract and grant proposals (e.g. budget and budget justifications) and coordinate submission to various funding agencies. Under the supervision of the Sr. Operations Manager, process Center facilities related request and phone line orders, and maintain the Center's floor plans and directories. Create and record data files to assist in analysis of survey data for various projects. Analyze reports, invoices, and other deliverables for the Center efficiently and accurately to meet payment processing deadlines. Provide copy/edit support to the Business Office and Center research projects. Coordinate meetings, training sessions, interviews, and other Center activities in a timely and efficient manner. Assist the Sr. Operations and IT Managers with the Center's security system by coordinating and maintaining staff's building access.


Special Instructions:
The target salary for this position is between the posted minimum and $31.28 hourly..
Top of the range salary is commensurate with experience.

The position requires a Resume and Cover Letter to be uploaded when applying. Please have these documents ready to upload when applying.

For full application instructions and position description, please visit:

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,








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