Communication Services Coordinator (Administrative Support Coordinator II)

Communication Services Coordinator (Administrative Support Coordinator II)

Job No: 517568
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time


Position Summary

The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Opportunity Programs, Outreach and Success; Communications Services; Counseling and Psychological Services;; Student Financial Center; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural and Identity Centers; and programming related to Inclusive Excellence.

Division of Student Affairs and Campus Diversity

The division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through:

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  recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU and recruiting students who are representative of the rich diversity of the region and the world.
  
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  fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds.
  
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  enhancing the career and educational pathways of a diverse student body, the faculty, and staff.
  
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  cultivating relationships with the local community that advance the well-being of diverse individuals and communities.
  

The Department of Communication Services develops, coordinates, and executes communication efforts for the Division of Student Affairs and Campus Diversity and its departments. Communications Services creates print, electronic and social media communications that supports the Division's mission and programs. The department also leads and supports more general student and family focused communications including internal and external communication, marketing, video, social media and other forms of digital communications, in collaboration with Strategic Communications and Public Affairs (StratComm).

Job Duties Include:

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  Under the direction of the Communication Services Director, supports the overall functioning of the Communication Services Department. This position will provide the necessary administrative coordination required to ensure smooth operations to effectively deliver quality communication services.
  

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  The incumbent must be able to work with general day-to-day direction, possess analytical and budgetary skills, be able to establish work priorities that will assure completion of projects in a timely fashion.
  
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  Work duties will require interaction with other staff within the program as well as the campus and community, and so requires superior oral and written communication skills. On occasion, weekend and evening work may be necessary.
  
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  Provides logistical and organizational support for professional learning events, projects and activities through creating and coordinating registrations, organizing materials and handouts, managing event/project calendars and processing paperwork for event/project expenditures.
  
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  Functions as the primary financial and budgetary resource through the production of financial reports, the coordination of department payroll activities, the coordination of department travel approval and reimbursement processes, the management of university accounts payable, procurement acquisition and the management of budgets for paperwork with SDSU Foundation.
  

For more information regarding the Division of Student Affairs and Campus Diversity, click .

Part-time (50%), temporary position expected to end on or before August 31, 2023, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 9:00 a.m. -1:00 p.m.., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

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  Experience working at SDSU
  
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  Developing relationships with key stakeholders
  
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  Experience with project management software such as IssueTrak, Service now, Trumba, and Asana
  
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  Experience with CMS systems such as OU/Modern Campus
  

Specialized Skills Required

Knowledge of the following software programs and university processes is required:

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  Oracle & Adaptive business software and university financial reporting policies
  
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  PeopleSoft and campus HR procedures
  

Must also have experience or has demonstrated commitment to serving underrepresented populations.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $1,720 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click .

CSU Classification Salary Range: $1,720 - $2,819 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 14 , 2022. To receive full consideration, apply by September 13, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click .

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Taylor Jaress at .



Advertised: Aug 31, 2022 (3:00 PM)
Applications Close: Open until filled

To apply, visit







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