Accepting All Resumes Proposals, BD, Finance, IT, Contracts, Program Managers, Engineers, Accounting (Unanet), Analyst, Receptionist

pstrongSPS/MSSI is seeking talented and highly driven individuals to potentially join our team! A Security Clearance may be required. /strong/p pstrongbr //strongstrongSystems Products and Solutions, (SPS) and Millennium System Services Inc., (MSSI) is a woman owned small business (WOSB) headquartered in Huntsville, AL, that provides global customer centric air and ground sustainment and logistics-based solutions by way of rapid and agile support at the time and place of need./strong/p pstrongProposals/strong/p pThe position requires a secret clearance. Proposal is responsible for the successful management, coordination, preparation and submission of responses to government Requests for Proposals (RFPs), other bidding opportunities and documents. Duties will consist of the full life cycle of proposal development including planning, scheduling and managing competitive proposals. Essential Job Functions would include but not limited to:/p ul liDevelop compliant, responsive and competitive technical responses./li liCoordinate with Proposal Operations Manager, Graphics Manager and Capture Managers regarding proposal activities to ensure all proposal phases are executed upon approved proposal schedules/calendar./li liAssist Capture Manager to develop win themes and strategies./li liResponsible for the format and final editing prior to Pink, Red and Gold reviews./li liCreate new content for management, past performance, quality control and staffing sections./li liEnsure deadlines are met./li liInteract with Subject Matter Experts to ensure the accuracy of documentation./li liCoordinate support and information from all of the contributors in the bid development and approval process managing proposal team members (i.e. technical writers, proposal coordinators, and graphic specialists)./li liDevelop and maintain response information materials for proposals to utilize as a reference tools to complete future proposals./li liTrack and report all Win/Loss information to help evaluate the performance of our business development proposal process./li /ul p /p pstrongBusiness Development/strong/p ul liApply company’s core competencies and capabilities across multiple federal military aviation and ground system logistics, maintenance, supply, information technology and light assembly manufacturing markets./li liSee future market trends and pathways that can contribute to short and long-term business growth./li liTrack potential opportunities./li liProvide accurate business opportunity tracking and statuses for executive and corporate staff review and awareness/li liMaintains awareness spanon upcoming Requests for Information (RFI's), Requests for Proposals (RFP's), Draft and final RFP dates schedules and releases./span/li lispanIdentifies and/or logs opportunities for business expansion./span/li lispanExperience in MS Office Suite; Word, Excel, and PowerPoint, as well as experience in SharePoint./span/li /ul pstrongFinance Specialist - Administrative/strong/p ul liAssist Finance staff by performing administrative assignments./li liReviews requests for payments, requisitions, purchase order and bills; processes documents for payment./li liReceives, verifies, and processes vendors invoices from various departments./li liMatches vendor invoices to the appropriate purchase order, reviews invoices for proper general ledger account numbers, authorized signatures, packing lists, and other required documentation. /li liGathers, analyzes, and tabulates financial data, and prepares reports./li liAids in Inputs, updates, reconciles, and maintains subsidiary ledgers, including accounts receivable, accounts payable, budget, and purchasing./li liProviding financial support for major acquisition programs./li liRespond to requests for information./li liParticipates in special projects as needed./li liVarious administrative duties./li liAccounting systems (Deltek, Unanet, etc.) experience strongly preferred./li liOther duties as assigned./li /ul pstrongInformation Technology (IT)/strong/p ul liTo assist in the development and maintenance of corporate information systems./li liStrong working knowledge of end user support, SharePoint, MS365 Maintenance and Admin, and Network Administration. VLANS, Virtual Machines, Website administration./li liPerforms installation, cabling connectivity, configuration, maintenance, modification/update and relocation of information systems including host computing resources, voice/data communication networks, personal computers/workstations, peripheral hardware/software, and other computing equipment./li liExperience and working knowledge of firewalls, routers and network integrated platforms./li liTroubleshoots and repairs malfunctions by adjusting, aligning or modifying cabling or connectivity using hand or power tools./li liTracks and monitors system and task status; data storage, retention and retrieval; and review and audit system functions./li liMaintains help desk: provides technical assistance, guidance, training and system documentation for system users./li liPerforms system back-ups on a regularly scheduled basis. Maintains system security./li liRecords operating and down time of system. Maintains a spares inventory to prevent or shorten system down time. Monitors service of vendors./li liMonitors, evaluates and recommends vendor products and services. Negotiates and places orders with common carriers./li liPerforms other duties as required./li /ul pstrongContracts /strong/p pSecret clearance may be required. Contracts will oversea contracts policies, procedures, methods, operating practices and performance standards for assigned programs. Essential Job Functions would include but not limited to:/p ul liAnalyzes requirements of work load to plan work tasks. /li liSchedules and assigns duties based upon evaluation of their knowledge and current priorities through planned weekly coordination meetings./li liReports status to Corporate Leadership through scheduled weekly staff meetings. /li liDevelops strategies with management to ensure competitive and profitable proposals./li liManages continuous improvement of the department within the Quality Management System (ISO 9001, AS9100) and assigned Key Performance Indicators (KPIs)./li liReviews and analyzes complex solicitations, budgetary estimates and price proposals following labor, taxation, commercial and other applicable laws to determine reasonableness of prices, proposal terms and conditions. • Institutes quality assurance and quality control procedures to ensure the quality of work performed meets regulatory, contract and Company requirements. Provides reports according to Company requirements./li liNegotiates specifications, statements of work, terms and conditions and price of complex contracts or contract changes for CONUS and OCONUS requirements./li liSupervises training of new personnel to assure compliance with government regulations and codes. /li li3-5 years of experience in the Government Contracting Industry./li /ul pstrongProgram Managers/strong/p pThe position requires a secret clearance. Essential Job Functions would include but not limited to:/p ul lispanResponsible for supervision of all contract/functional personnel. /span/li lispanManages business and assigned functional activities. /span/li lispanEstablishes work breakdown structures, coordinates and monitors schedule and cost elements of the program. /span/li lispanOrganizes, directs and coordinates planning and all contract support activities. /span/li lispanResolves functional, scheduling and cost issues and serves as the primary point of contact between the Government and various elements of the Contract. /span/li lispanEnsures compliance with task specifications and contract provisions. /span/li lispanMakes binding decisions for the Company with coordination of COO. /span/li lispanProvides leadership to team members under specific program./span/li lispanExcellent Microsoft Office skills, especially for Outlook, MS TEAMS, GO-To Meeting, Word, Excel, PowerPoint, Adobe, SharePoint use./span/li /ul pstrongEngineering (various disciplines)/strong/p ul liAccepting resumes in all Engineering disciplines./li /ul pstrongAccounting/strong/p pExperienced Staff Accountant that will be responsible for providing accounting expertise in various areas of the accounting department. UNANET experience is preferred. Essential Job Functions would include but not limited to:/p ul liProcess Accounts Payable for Vendor/Subcontractor invoices./li liReview and process Travel Expense Reports./li liAssist with payroll via Unanet and Ultimate Kronos Group (UKG) Software./li liPreparation of direct and indirect budgetary data./li liAssist in Year End and Month End Close process, taxes, financial reconciliations, journal and working with external auditors./li liServe as backup for Monthly Invoicing and Account Receivable./li li pPrepare financial statements and produce budget according to schedule./p /li li pPreparation of Incurred Cost Submissions./p /li li pReviews and approves invoices according to contractual guidelines utilizing Costpoint 7.0, compares actual costs to system generated Project Status Reports, and analyzes cost variances./p /li li pResponsible for timely monthly, quarterly and yearly financial reports./p /li li pAnalyzes costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses./p /li li pVerifies and posts transactions to GL./p /li li pMonitors receivable transactions to ensure a timely receipt date./p /li liOther duties as assigned./li /ul pstrongFacility Security Officer (FSO)/strong/p pSecret clearance is required. To perform assignments and provide support in the varying functional areas of security administration.  Essential Job Functions would include but not limited to:/p ul liProcesses employees for security clearances by use of e-QIP through the JPAS./li liObtains and verifies information such as name, date of birth, citizenship, physical description and type of security clearance. Maintains record of badges issued, lost and reissued./li liPrepares security forms for terminating employees. Maintains SPOT system for Corporate, which provides the US Government (USG) with information to obtain Letter of Authorization (LOA) for SPS personnel deploying/traveling OCONUS. Coordinates Defense Security Service (DSS) security inspections./li liConducts mid cycle self-inspections. Identifies, investigates and corrects security violations and discrepancies, making recommendations to management on methods to preclude re occurrences./li liHandles all procedures and policies regarding visitor control within facility IAWNISPOM and DoD Regulations under USG requirements./li liApproves outgoing visit authorization requests(VARS) and reviews incoming visit requests./li liProvides annual security briefings to Company personnel IAWNISPOM./li liCoordinates security matters with Department of Defense representatives and other security personnel. /li /ul pstrongHuman Resources (HR)  /strong/p pHR experience in a government contracting environment preferred.   Essential Job Functions would include but not limited to:/p ul liMaintains resumes of current employees/li liCoordinates development of offers./li liTrain hiring managers on use of the applicant tracking system./li liAssists managers in creating job descriptions for new positions./li liMaintains knowledge of Company policies and procedures./li liParticipates in annual AS9100 quality audits./li liAssist in response to Government proposals./li liConducts New-Employee Orientation sessions and exit interviews as needed./li liAssists with HR projects and company events./li liMaintains I-9 files./li liCreates and maintains reports as needed./li liOther duties as assigned./li /ul p /p pstrongReceptionist/strong/p pPay: $12.00 -$15.00 per hour/p ul li style="list-style-type: none;" ul liGreets and controls both access and security of the corporate facility lobby for all visitors./li /ul ul liEnsures visitors use valid identification and properly sign in and out electronically./li /ul ul liIssues all visitor badges./li /ul ul liIssues temporary badges to SPS and MSSI employees who have forgotten their badge. Records employee's name, employee number and date of issue in log. Performs a weekly badge inventory. Provides a copy to the Facility Security Officer (FSO)./li /ul ul liOperates telephone system (answer, connect and transfer calls, taking messages, etc.)./li /ul ul liResponsible for reserving and maintaining conference room schedule(s)./li liReceive/send postal mail and packages, sort and deliver mail to appropriate personnel./li liAssist the HR department with various administrative duties to include but not limited to, filing, recording personnel requests, printing documents, creating job announcements for social media posting, gathering data./li liOrder various supplies and put together welcome goodie bags for new hires./li liMaintain and ensure the refrigerator, coffee, snacks, etc. are properly stocked./li liExecute event coordination and assist in organizing activities for community outreach as needed./li liIndividual must comply with all ISO Standards and requirements./li liMaintain electronic personnel files, scanning documents, etc./li liComputer and typing skills including knowledge on use of Outlook, Excel, Word, PowerPoint (SharePoint is a bonus)./li liOther duties as assigned in support of corporate staff and/or employees./li /ul p /p pstrongEDUCATION and EXPERIENCE: /strongHigh School diploma or GED, and 2 years related experience. Preferred experience working in Government Contracting environment, but not required./p pstrongSKILLS:/strong/p pMust be able to work independently and detail oriented and organized, must be able to multitask. Excellent customer service experience, organizational skills and effective written and oral communication skills required. Professional working knowledge of MS Office tools to include Outlook, Word and Excel. Must understand and comply with company Policies and Procedures./p pstrongPHYSICAL DEMANDS:/strong/p pWhile performing the duties of this job the employee is required to stand, walk and sit. Must have basic computer skills as described. May occasionally be required to lift up to 50 pounds./p pstrongSECURITY CLEARANCE/strong/p pNone required./p /li /ul p /p p /p pSome travel may be required on various positions. /p