Materials Coordinator - Full-time

div bJob Summary:/b/div pThe Materials Coordinator serves as adjunct to nursing management in the annual planning, daily management and ongoing monitoring of the non-salary expense budget and capital budget for the Medical Center, which includes the coordination and provision for supplies and equipment that enable patient care in the Medical Center. Competency is evidenced by maintaining established supply chain metrics and by communicating key supply chain information such as supply and equipment availability. Communication skills are inherent in all these activities./pdivbrbEssential Responsibilities:/b/div ul liCreate and manage pars within the medical center to include pars for Ancillary departments (does not include ASC). May include utilization of handheld device to perform par count./li liSubmit and manage eProcurement requests for the facility. Assures compliance with national and regional contracts./li liPerform physical receipt of goods and validate shipping against packing slip. This includes FedEx, UPS, USPS deliveries in addition to capital equipment deliveries. Perform receipt of goods in the eProcurement system within 72 hours of physical delivery./li liCoordinate deliveries and vendor managed pars (e.g. linen) with contracted suppliers./li liManage outstanding requisition approvals, backorders, and outstanding receipts by executing respective queries in the procurement system on a daily or weekly basis./li liManage receiving discrepancies and communicate with Materials Management and suppliers, as needed. Manage RTVs (returns to vendor)./li liEnter asset information into asset management system upon receipt of capital equipment, when needed. Communicate asset location with Clinical Technology for timely maintenance and repair./li liDeliver equipment and supplies to the clinical supply closets. Rotate and stock product as needed based on a first in, first out model./li liOrganize supply closets in accordance with EHS policies, remove expired and unused products./li liReview product recall alerts and take required action as described within specified timeframe. Communicate product recalls to effected departments, if any./li liPartner with clinical operations, Materials Management, and suppliers to identify alternate/substitute products, when needed. Communicate product backorders and contract conversions to clinical operations as directed by Materials Management./li liMaintain compliance with designated SOX and uniform accounting policies (e.g., timely and accurate receiving) as specifically communicated by management through training./li liServe as the Facility Waste Coordinator to include coordinating hazardous waste pickup and ensuring hazardous waste manifests are filed and up-to-date./li liSupport the budget planning process by conducting equipment and product research and providing purchase order information to budget owners, upon request./li liHelp support the MOB Operations team with the following: 1. The Incident Command system, as essential personnel, for life safety and fire drills, trainings, events (e.g., locate red cones, direct traffic, control crowds, posting and removing signage, etc.), and building evacuations; 2. Conference room set-up; 3. Locating and transporting patient lift equipment./li liOther duties as assigned to support supply chain operations./li /ulbr div bBasic Qualifications:/b/div div uExperience/u/div ul liMinimum one (1) year experience in supply chain required. Supply chain experience means experience establishing and managing par levels and storage closets (e.g. rotating stock, validating product recalls and expiration dates)/li liMinimum one (1) year experience with procurement systems, software, and processes required./li /uldiv uEducation/u/div ulliHigh School Diploma or General Education Development (GED) required./li/uldiv uLicense, Certification, Registration/u/div ulliN/A/li/uldiv bAdditional Requirements:/b/div ulliEssential Functions (i.e. bending, lifting, and mobility): See Functional Environmental Evaluation (FEE) Form./liliComputer knowledge/skills required./liliDemonstrated experience collaborating with other departments to research and solve complex problems./li/uldiv bPreferred Qualifications:/b/div ulliDemonstrated knowledge of medical services and supplies and inventory preferred./liliAssociates degree in business or health care related preferred./li/ul