Jr. Accountant/Admin Assistant

JOB SUMMARY:

As a key member leadership team, this position will lead strategic growth initiatives to increase sales at existing accounts in addition to identifying new products, services, markets, and territories to pursue. This position will be responsible for translating high-level strategic initiatives into actionable operational projects, working with cross-functional teams to execute plans, and ensuring alignment with overall business goals by overseeing project planning, execution, and monitoring progress to achieve desired outcomes, often collaborating closely with leadership to identify key areas for improvement and drive strategic change.

JOB RESPONSIBILITIES:

Accounting:

Daily:

· Open AP mail, scan and email

· Respond to VIM team on vendor inquiries and GL mapping (in close collaboration with me)

· Follow up with vendor inquiries and reconcile specific multilocation accounts

· Organize utility payment tracking by location

· Support with special check requests (State registrations)

· Support the AR collection process – email inquiries to customers

Weekly:

· Support the AP Check printing, and emailing to vendors

· Work with GBS team to clear AP stale transactions

Monthly:

· Support with Verizon, AT&T, reconciliation and vouchering

· Support with Fedex Express account reconciliation

· Collaborate with Telesense team on AR collections and vendor payments

Special Projects :

· Support Pome team with reviewing archived documents for 2024 Pome Season

· Verify 3rd party shipments to Customers are archived in SAP

Customer Service:

· Sorting the mail and scanning any invoices for payables to forward to Ap email for processing.

· Running production reports monthly for VOC reporting.

· Review and follow-up on open invoices

· Run GR/IR report to review receivers for materials with possible missing invoices

REQUIRED EDUCATION, SKILLS, ABILITIES, AND EXPERIENCE:

· High School Diploma

· Experience with accounting at a junior level/accounting degree or in progress

· Admin assistant experience/ at least 2 years of experience

· Strong interpersonal skills including influencing, negotiation, and teamwork skills.

· Professional communication skills, written and spoken

Computer skills: Word processor, spreadsheets, and other software