Administrative Assistant- Front Desk Manatee

PURPOSE:

Provides administrative and reception support for the Safe Children Coalition and assist site directors with expenditure tracking and processing to ensure efficient and effective operational support.

KEY RESPONSIBILITIES:

• Maintains front desk operations by welcoming visitors, directing them to appropriate departments, managing incoming telephone calls, relaying messages, and providing general information to the public.
• Ensures a high standard and practice of confidentiality and due regard for the needs of clients who are being received into the building.   
• Report to management and perform secretarial duties.
• Process requests for petty cash, bus/parking passes, receives invoices, livescans, budgets grievances, prepares appropriate forms and tracks transactions. 
• Provides guidance and support to staff in operating office equipment.  
• Maintains office equipment in good order according to vendor instructions. Working knowledge of printers, copiers, scanners, and fax machines.
• Routes/files client documentation to appropriate locations (books, files, records, etc.), with due regard for confidentiality.
• Receives and distributes mail.  
• Responsible for data-entry, copying, record keeping, and file management as assigned.
• Maintain the phone directory, front desk coverage, early closure signage.
• Open and closure building routine.
• Perform other duties as assigned.

A comprehensive benefits program including: 

• 5 weeks of PTO accruals available during the first year of employment
• 12 paid holidays
• Professional development
• Ongoing coaching and feedback
• Employee Assistance Program (“EAP”)

Health Benefits with shared premium costs, including: 

• Medical
• Dental
• Vision
• Life
• Short-term disability
• Long-term disability
• 401(k) retirement

EDUCATION / EXPERIENCE:

High school diploma or equivalent required. AA degree a plus. Minimum of two years general office experience.