2025-2026 Substitute Staff Support Secretary
•11 days ago
Verified Pay | $11.19 per hour |
---|---|
Hours | Part-time |
Location | Paducah, Kentucky |
About this job
h2span style="font-size: medium;"CLASS TITLE:/spanspan style="font-size: medium;"nbsp; /spanspan style="font-size: medium;"STAFF SUPPORT SECRETARY/span/h2
pstrongspan style="font-size: medium;"nbsp;/span/strong/p
pstrongspan style="font-size: medium;"ESSENTIAL FUNCTION:/spanspan style="font-size: medium;"nbsp; /span/strong/p
pstrongspan style="font-size: medium;"nbsp;/span/strong/p
pspan style="font-size: medium;"nbsp;nbsp;nbsp;nbsp;nbsp; /spanspan style="font-size: medium;"Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks./span/p
pstrongspan style="font-size: medium;"nbsp;/span/strong/p
pstrongspan style="font-size: medium;"BASIC REPRESENTATIVE DUTIES:/span/strong/p
pstrongspan style="font-size: medium;"nbsp;/span/strong/p
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pImplement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council./p
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pPerform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed./p
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pAssist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information./p
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pType and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures./p
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pPrepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents./p
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pGreet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications./p
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pSchedule appointments and meetings with students, parents, teachers, vendors and the general public./p
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pAssist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school./p
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pPerform research, compute and compile information and prepare statistical reports./p
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pPrepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required./p
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pType from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials./p
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pCoordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public./p
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pProvide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary./p
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pOperate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator./p
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pPerform related duties as assigned./p
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pRemain at work during the entire workday unless excused by immediate supervisor or designated representative./p
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pMaintain a professional appearance./p
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pIncorporate the use of technology in daily tasks./p
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pMaintain regular attendance./p
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pAdhere to the Professional Code of Ethics./p
pstrongnbsp;/strong/p
pstrongKNOWLEDGE AND ABILITIES:/strong/p
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pstrongnbsp;nbsp;nbsp;nbsp;nbsp; KNOWLEDGE OF:/strong/p
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pModern office practices, procedures and equipment./p
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pReceptionist and telephone techniques and etiquette./p
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pResearch techniques, practices and procedures./p
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pFinancial and statistical record-keeping techniques./p
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pCorrect English usage, grammar, spelling, punctuation and vocabulary./p
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pOral and written communication skills./p
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pApplicable sections of Kentucky Administrative Regulations and other applicable laws./p
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pInterpersonal skills using tact, patience and courtesy./p
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pOperation of office machines including computer equipment./p
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pstrongnbsp;nbsp;nbsp;nbsp;nbsp; ABILITY TO:/strong/p
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pPerform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance Counselors with routine administrative details and general clerical tasks./p
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pLearn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program./p
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pUnderstand and interpret rules and written directions and apply to specific situations./p
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pCompose correspondence independently./p
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pPerform duties effectively with many demands on time and constant interruptions./p
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pnbsp;/p
pstrongspan style="font-size: medium;"ABILITY TO ndash; Continued:/span/strong/p
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pType at an acceptable rate of speed./p
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pEstablish and maintain effective working relationships with others./p
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pMeet schedules and time lines./p
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pMaintain records and prepare reports, including financial records./p
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pWork confidentially with discretion./p
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pCommunicate effectively both orally and in writing./p
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pUnderstand and follow oral and written directions./p
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pWork independently with little direction./p
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pstrongEDUCATION AND EXPERIENCE:/strong/p
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pnbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp;nbsp; Any combination equivalent to:nbsp; high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience./p
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pstrongspan style="font-size: medium;"TERMS OF EMPLOYMENT/span/strongspan style="font-size: medium;":/span/p
pspan style="font-size: medium;"nbsp;/span/p
pspan style="font-size: medium;"Salary and work year to be established by the Board./span/p
pstrongspan style="font-size: medium;"nbsp;/span/strong/p
pstrongspan style="font-size: medium;"EVALUATION:/spanspan style="font-size: medium;"nbsp; /span/strongspan style="font-size: medium;"Performance of this job will be evaluated in accordance with provisions of the Boardrsquo;s policy on Evaluation of Classified Personnel./span/p
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Full-time Jobs Part-time Jobs Gig Jobs Posting ID: 1114319300 Posted: 2025-09-18 Job Title: Substitute Staff Support Secretary