University College Administrative Coordinator - Now Hiring

Job Title: University College Administrative Coordinator
Location: Albany State Rec. Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 284158
About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

The University College Administrative Coordinator is responsible for the day-to-day administrative operations of a teaching fellowship program within a university, including managing applications, coordinating fellow schedules, facilitating communication between fellows and faculty mentors, overseeing program logistics, and ensuring compliance with program policies and deadlines, and oversee the student workers, all under the guidance of the program director.

Sponsorship is not available for this position.

This limited term position is funded through Title III sponsored funds. Continuation of employment is based upon availability of funds. Responsibilities

Administrative Tasks:

Answers phone lines, greets visitors, and collates and distributes mail.

Schedules appointments, meetings, and reservations.

Maintain comprehensive records of fellow information.

Track program budget, monitor expenditures, and prepare financial reports as needed.

Prepare program documentation such as reports, presentations, and updates for the program director and relevant university committees.

Communication and Collaboration :

Act as a primary point of contact for Teaching Fellows, faculty mentors, and other university stakeholders regarding program inquiries.

Facilitate communication between fellows and faculty mentors through regular meetings and email updates.

Program Logistics and Scheduling:

Develop and maintain a master schedule for fellow teaching assignments, including course release time and faculty mentor meetings.

Coordinate classroom space allocation and technology needs for fellow-led courses.

Manage program-related events, workshops, and seminars, including speaker coordination and venue arrangements.

Performs other duties as assigned.

Required Qualifications

Associate's degree or an equivalent combination of education.

One year of experience working in an office environment.

One year of experience using Microsoft Office, Word, Excel, PowerPoint or using an equivalent office software.Preferred Qualifications

Bachelor's Degree.

Experience working in a college or university.Proposed Salary

Salary is Commensurate with education and experience.

Knowledge, Skills, & Abilities

Knowledge of computer software systems like Banner and Microsoft Office.

Knowledge of general office practices and procedures.

Knowledge of University policies and procedures.

Skilled in customer service.

Skilled in written and verbal communication.

Skilled in organization and time management.

Ability to maintain confidentiality .

Ability to work independently and collaboratively with a team.Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251-2644, or by email at support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values

Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.