AP specialist

Overview:

We are seeking a detail-oriented and reliable Accounts Payable Specialist to manage the day-to-day processing of vendor invoices and ensure timely and accurate payments. This role is ideal for someone who thrives in a fast-paced environment, values accuracy, and enjoys building relationships with vendors and internal teams.

Key Responsibilities:

• Review and process high volumes of vendor invoices in a timely manner
• Match invoices to purchase orders and receipts
• Ensure proper coding and approvals for all invoices
• Resolve discrepancies and follow up on outstanding issues with vendors and internal departments
• Prepare and process weekly check runs, ACH, and wire payments
• Maintain accurate vendor files and ensure W-9 compliance
• Assist with month-end close by preparing reconciliations and reports
• Support audits by providing requested documentation and explanations

Qualifications:

• 2+ years of accounts payable experience
• Proficiency in Microsoft Excel and accounting systems (e.g., SAP, NetSuite, QuickBooks)
• Strong attention to detail and organizational skills
• Ability to prioritize and manage multiple tasks in a deadline-driven environment
• Excellent communication skills for internal and external correspondence