Receptionist/HR Assistant

Position Title:                  Receptionist/HR Assistant                                        

Reports To:                      HR Director

Position/Duty Location:  Main Office—Alameda, California

Workdays/Time:           Monday-Friday, 9:00am-4:00pm, Flexible Part-time hours

Hourly Wage:                   $20.00 per hour plus benefits

Qualifications:

·       Must pass a government security clearance upon application as well as subsequent criminal background checks and not be subject revocation of facility access during the term of employment. Must possess a valid Real California Driver’s license for the duration of employment.

·       BA Degree or 2 to 3 years of proven work experience as an HR Assistant or similar role is a plus.

·       Demonstrated abilities to plan, prioritize, multitask, and manage work assignments simultaneously; along with working independently and/or as part of a team, while meeting deadlines.

·       Capable of two-way communication with oversight with the HR aspects of the position.

·       Strong organizational skills, attention to detail, and effective communication abilities are essential for success in this role.

o   Organizational Skills: Ability to manage multiple tasks and prioritize effectively.

o   Attention to Detail: Ensuring accuracy in data, documentation, and processes.

o   Communication Skills: Strong verbal and written communication for interacting with employees and management.

o   Time Management: Effectively managing time to meet deadlines and handle various responsibilities.

o   Interpersonal Skills: Building rapport with colleagues and employees to foster a positive work environment.

o   Proficiency in Software: Familiarity with Microsoft Office Suite for efficient data management and HRIS (Paycom) software is a plus

o   Problem-Solving Skills: Ability to address issues and find solutions quickly.

·       Confidentiality: Understanding the importance of maintaining confidentiality regarding employee or agency information.

Duties:

Typical duties may include and but not limited to the following:

·       Maintaining employee records, assisting with recruitment processes, preparing HR documents, and responding to employee inquiries.

·       Recruitment and Staffing: Managing job postings, screening resumes, conducting initial interviews, and onboarding new employees.

·       Perform other administrative duties and tasks associated within Human Resource Management directed and assigned by management and as business dictates.

·       Greeting and welcome visitors in a professional manner, maintain office cleanliness, direct guest to appropriate people.

·       Answer, screen, forward incoming calls, take accurate messages and relay them properly, and respond to basic inquiries and provide information.

·       Check, sort, track, and distribute mail and deliveries. Maintain office supply inventory and light office  cleaning and garbage removal.