Operations Coordinator- Construction

• Job: Operations Coordinator / Office Manager - Construction
• Pay: $60K - $70K DOE
• Schedule: Morning shift
• Full Time, Temp to Hire
• Great Benefits While Working With PrideStaff!

Are you a highly organized individual with a knack for numbers, a strong understanding of business operations, and the ability to juggle multiple priorities? Do you enjoy ensuring everything runs smoothly behind the scenes to support field teams?

We are seeking an Operations Coordinator / Office Manager to play a pivotal role in our daily success. This position requires a unique blend of administrative acumen, financial understanding, and logistical coordination to keep our projects on track and our business thriving.

Key Responsibilities:

• Office Operations Management:
• Oversee daily administrative functions, ensuring the office runs efficiently.
• Manage incoming calls, correspondence, and general inquiries.
• Maintain organized filing systems (digital and physical) for client records, project documents, and company data.
• Support general HR administrative tasks, such as maintaining employee records or assisting with new hire paperwork.
• Job Pricing & Financial Oversight:
• Develop accurate and competitive job quotes and proposals based on project specifications and material/labor costs.
• Apply a strong understanding of profit and loss (P&L) principles to ensure jobs are priced effectively for profitability.
• Track project costs and revenues, assisting with financial reporting and analysis.
• Process invoices, manage accounts receivable/payable, and reconcile financial records as needed.
• Scheduling & Resource Coordination:
• Coordinate and manage the daily and weekly scheduling of grouting projects.
• Crucially, be mindful of available equipment and personnel, ensuring the right tools and team members are ready for each job.
• Communicate schedules and project details clearly to field crews and clients.
• Anticipate and resolve scheduling conflicts or equipment allocation challenges.
• Inventory & Supply Management:
• Assist with tracking and ordering necessary grouting materials and supplies.
• Ensure adequate stock levels to prevent project delays.
• Customer & Vendor Relations:
• Serve as a key point of contact for clients regarding scheduling and project updates.
• Communicate effectively with vendors and suppliers.

Skills & Experience:

Essential:

• 3+ years of experience in an office management, operations coordination, or similar administrative role, preferably within a construction, field service, or industrial trade environment.
• Demonstrated ability to manage and prioritize multiple tasks in a fast-paced setting.
• Strong understanding of basic financial concepts, including job costing and profit & loss (P&L).
• Excellent organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and comfortable learning new software.
• Exceptional communication and interpersonal skills, both written and verbal.
• Proactive problem-solver with a strong sense of ownership.
• Reliable, adaptable, and a strong team player.

Desirable:

• Experience with scheduling software or project management tools.
• Knowledge of the grouting, concrete, or foundation repair industry.
• Experience in a small business environment where wearing multiple hats is common.

Education & Qualifications:

• High School Diploma or equivalent is required.
• Associate's or Bachelor's degree in Business Administration, Construction Management, or a related field is a plus.

Why Join Our Team? This is an exciting opportunity to join a growing company where your contributions will be highly valued and directly impact our success.

Ready to help us build a solid foundation? Apply today!

Compensation / Pay Rate (Up to): $60,000.00 - $70,000.00 Per Year