Executive Legal Secretary

We are an AV rated boutique law firm located in Woodland Hills, CA, and have been serving the needs of its clients for close to 50 years, specializing in defense of employment, workers compensation and liability matters. We are seeking an Executive Legal Secretary to join our team.

We offer competitive compensation; 401K; medical and dental coverage; life insurance, paid holidays, paid time off and long-term job security. This is a wonderful position for a person seeking an opportunity in a fast-paced and friendly environment with a well-respected law firm.

Duties of the position include but are not limited to:

• Transcribe, proofread and edit drafts of documents such as correspondence, pleadings, discovery demands and responses, requests for production, subpoenas, deposition notices, and other legal documents.
• Arrange meetings, schedule appointments, and maintain contacts and calendars.
• Handle electronic filings with state and federal courts; handle agency filings/submissions; and retrieval of electronically filed documents.
• Knowledge of court rules and filing procedures, including determining requirements for filing in varying jurisdictions.
• Communicate by phone/email with clients, court personnel and other legal professionals.
• Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
• Support other legal secretaries with filings, deposition preparation, and case management.

*The law firm reserves the right to add or change duties at any time.

Other qualifications:

• Associate or Bachelor’s degree in paralegal studies or related field preferred.
• A minimum of 5 years of legal secretarial experience in a law firm. Insurance defense is a big plus.
• Possess excellent transcription, grammar, and proofreading skills.
• Ability to type 60 wpm
• Satisfaction working both independently and collaboratively with teams of varying work styles.
• Strong work ethic with ability to produce high-quality work in a consistent and reliable manner.
• Demonstrated ability to effectively multi-task in a fast-paced work environment, including juggling multiple projects and demands, meeting deadlines, and ensuring accuracy and quality of all work product.
• Experience with MS Office (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Zoom etc.
• Excellent written and verbal communications skills.
• Proactive personality, positive and enthusiastic attitude, sharp, motivated and a fast learner.

Physical Requirements

· Prolong periods of sitting at a desk and working on a computer

· Must be able to lift up to 15 pounds

The Firm offers a competitive salary, attractive benefits, and a pleasant and supportive environment.