Administrative Assistant

strongCompany Description:/strongpInternational Health and Medical Services delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International Health and Medical Services headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care.#xa0;/pstrongJob Description:/strongpstrongThis position is contingent on contract award.#xa0;/strong/ppInternational Health and Medical Services is looking for an experienced Administrative Assistant to support the efficient operation of healthcare services by managing administrative tasks, coordinating appointments, and ensuring effective communication between healthcare staff. This position is vital for maintaining organized records, facilitating access to medical care, and supporting the overall healthcare delivery process within the facility./ppstrongKey Responsibilities/strong/pulliProviding administrative and clerical support.#xa0;#xa0;#xa0;/liliOperates a personal computer and peripheral equipment to produce a variety of civilian and military correspondence, spreadsheets, charts, reports and graphs, using a wide variety of software programs.#xa0;#xa0;#xa0;/liliScreens incoming telephone calls, determining those which can be answered, and those which must be referred.#xa0;#xa0;#xa0;/liliTransmits and receives documents and messages electronically using PC network or links to other computers.#xa0;#xa0;#xa0;#xa0;/liliAssists in the registration process for several programs.#xa0;#xa0;/liliRoutes incoming mail to staff and work sections.#xa0;#xa0;/liliMaintains subject matter files and records.#xa0;#xa0;#xa0;/liliResponsible for correct spelling, punctuation, and proofreading of typed materials.#xa0;#xa0;#xa0;#xa0;/liliEnters data produces a variety of reports and recaps.#xa0;/liliExceeds customer service expectations with an emphasis on courtesy and finding solutions.#xa0;#xa0;/liliAcknowledge customers with a positive attitude and respectful interactions.#xa0;#xa0;/liliAsks questions to determine, verify and solve problems.#xa0;#xa0;#xa0;/liliChecks for satisfaction on the quality of goods and services.#xa0;#xa0;#xa0;/liliTakes action to solve problems quickly.#xa0;#xa0;#xa0;/liliAlerts the higher-level supervisor, or proper point of contact for help when problems arise.#xa0;/liliMaintains confidentiality when collecting Personally Identifiable Information.#xa0;/li/ulpstrongThis list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above./strong/pstrongQualifications:/strongpstrongBasic Requirements/Certifications:#xa0;#xa0;/strong/pulliMust have a minimum of two years' experience in the performance of a variety of clerical duties, such as typing, filing, record keeping, etc.#xa0;/liliMust be proficient in Microsoft Office: Excel, Word, Power Point, Outlook (email), Windows, Social Media Platforms, and navigating the web.#xa0;#xa0;#xa0;/liliMust have excellent oral and written communications skills.#xa0;#xa0;/liliMust have excellent customer service and self-organization skills.#xa0;#xa0;/liliApplicants must have the ability to maintain effective working relationships with all levels of employees, both inside and outside the organization.#xa0;/liliAssociation (AHA) Basic Life Support (BLS).#xa0;/liliTrained in Basic First Aid.#xa0;/liliEmployees shall have at least one year of general experience that demonstrates the following:#xa0;ulliThe ability to greet and deal tactfully with the public.#xa0;#xa0;/liliCapability of understanding and applying written and verbal orders, rules, and regulations. All personnel shall be literate and be able to interpret printed rules and regulations, detailed written orders, training instructions and materials, and must be able to compose reports.#xa0;#xa0;/liliGood judgment, courage, alertness, an even temperament, and render satisfactory performance through knowledge of his/her position responsibilities.#xa0;#xa0;/liliAbility to maintain poise and self-control during situations that involve mental stress, such as fires, explosions, civil disturbances, and building evacuations.#xa0;/li/ul/li/ulpstrongEducation Required:#xa0;/strong/pullipPossess a high school diploma or equivalent.#xa0;#xa0;#xa0;/p/li/ulpstrongPhysical Requirements:#xa0;/strong/pulliThis position is considered hazardous duty.#xa0;/liliRequired to walk unaided at a normal pace for up to 5 minutes and maintain balance.#xa0;/liliRequired to jog/fast walk up to ¼ mile.#xa0;/liliRequires physical exertion such as lifting objects greater than 30 pounds.#xa0;/liliRequired to perform CPR/emergency care standing or kneeling.#xa0;/liliMust have the ability to assist sick, injured, or aging patients or staff exiting the building (may require lifting, dragging, wheeling, or carrying someone who weighs significantly more than self).#xa0;/liliMust be able to see, hear and smell with aids if necessary.#xa0;/liliMust be able to lift, push, or carry 30 pounds.#xa0;/liliMust perform the duties of my job in a stressful and often austere environment without physical limitations.#xa0;/liliSitting and/or standing for extended periods of time.#xa0;/liliAverage manual dexterity for computer operation.#xa0;/liliPhone or computer use for extended periods of time.#xa0;/li/ulpstrongOther Special Qualifications:#xa0;/strong/pulliMinimum of 21 years of age.#xa0;/liliMust maintain current/physical residency in the continental U.S.#xa0;/liliPass a medical examination conducted by a licensed physician within 30 days prior to initial assignment.#xa0;/liliBe a U.S. citizen or a person lawfully admitted into the U.S. for permanent residence.#xa0;/liliHave resided in the U.S. for the last five years (unless abroad on official U.S. government duty).#xa0;/liliSuccessfully engage in and complete a thorough Background Investigation.#xa0;/liliPoses or have ability to obtain required security clearances.#xa0;/liliProficiency in Spanish is preferred.#xa0;/li/ulstrongAdditional Information:/strongpemPay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data./em/ppemCompensation:#xa0; Min:#xa0; $23/hr#xa0; #xa0;Max:#xa0; $27/hr/em/ppemBenefits – Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International Health and Medical Services complies with all federal, state, and local minimum wage laws/em/ppemInternational Health and Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws.#xa0;/em/p