Judicial Administrative Assistant - Division 40

pbDepartment: /b  Division 40br /bCounty or State Funded: /b State Fundedbr /bExempt or Non-Exempt: /b Non-exemptbr /bPay Grade: /b S19br /bSalary:/b $17.71 per hourbr / /ppubBASIC FUNCTION AND RESPONSIBILITY:/b/u/ppbr /The senior court clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system; providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division#39;s jurisdiction; or supervision of other staff./pp/ppubAppointing Authority and Supervision Received:  /b/u/pp/ppThe court administrator is the appointing authority.  The deputy judicial administrative assistant receives direct supervision by the judge or commissioner of the division assigned./pp/ppubSupervision Exercised:/b/u/pp/ppThis position may instruct lower-level staff on specific projects or tasks./pp/ppubCharacteristic and Assigned Duties:/b/u (The following duties are representative of the position and do not include all duties which may be performed.) /pullipPerforms case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control./p/lilipReviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures./p/lilipPerforms accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports./p/lilipProvides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges)./p/lilipPrepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing./p/lilipServes in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties./p/lilipPrepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system./p/lilipContacts attorneys and other court personnel to resolve technical discrepancies with court filings./p/lilipAssist with on-the-job training for new staff./p/lilipEnters orders, courts dates, pleadings and other court matters./p/lilipInteracts with the public in a timely and courteous manner./p/lilipCreates and processes copies of official legal documents./p/lilipAssist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads./p/lilipPerform other duties as required./p/li/ulp/ppubKnowledge, Skills, and Abilities: /b/u/pullipAdvanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court./p/lilipAdvanced knowledge of organization operations, functions and scope of authority of the court./p/lilipAbility to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress./p/lilipAbility to exercise good judgment and make independent decisions in accordance with general policy and objectives./p/lilipAbility to maintain a variety of complex records and prepare reports from an automated system./p/lilipAbility to establish and maintain effective working relationships with internal and external stakeholders./p/lilipAbility to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties./p/lilipAbility to work with minimal supervision and follow oral and written instructions./p/lilipRequires strong time management and organization skills with the ability to be detail oriented./p/lilipAbility to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate./p/li/ulp/ppbuMINIMUM EDUCATION AND EXPERIENCE:/u/b/ppbr /Associate’s degree in a related field or at least 60 semester hours from an institution of higher learning plus two years of varied administrative experience performing a wide range of technical office duties./ppbr /ubNecessary Special Requirement: /b/u /pp/ppNone/pp/ppubApproved Forms:/b/u  N/A/ppbr /ubEMPLOYEES MAY BE EXPOSED TO: /b/ub /bEvidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence./pp/pp/ppbEqual Opportunity Employer/b/pp/p