Administrative Assistant

pbrspanstrongAdministrative Assistantnbsp;/strong/spanstrong- Hayward/Alameda, CA/strong/ppstrongTo save time applying, Hormel Foods does not offer sponsorship of job applicants for employment-based visas for this position at this time./strong/ppRelocation is not eligible for this role./ppstrongJob Description:/strong/ppspanThe Office Administrative Assistant is the acting Office Lead. This role serves as the primary point of contact for office management and office-related items such as team support, office safety, security, IT needs, storage (internal amp; external) locations oversight, inventory office supplies and deliveries.nbsp;/span/ppspanThe Office Administrative Assistant is responsible for office daily/weekly/monthly/ yearly tasks that include handling incoming/outgoing mail, processing expenses, office safety amp; security, IT related support, liaison with office management company, liaison with IT corporate team and shipping and receiving items. For the first 6 months, it will also include oversight and management of an office relocation from Hayward, CA to Alameda, CA./span/ppstrongRESPONSIBILITIES:/strong/pullispanManages main office space including ongoing repair needs and improvements. Monitor employee request system and ensure office related items get resolved./span/lilispanCoordinate and be key point of contact for office relocation from Hayward, CA to Alameda, CA/spanullispanManage until completion in early 2026./span/li/ul/lilispanAssist retail sales with SMART system promotion entry./span/lilispanAssist Ramp;D team with product related needs for food preparation and/or cleaning up./span/lilispanLiaison with building management and manage outside contractors for office related work. Review the work of existing contractors to ensure they are meeting contractual requirements and expectations.nbsp;/span/lilispanBe onsite point of contact for IT related needs. Liaison with corporate IT to get items resolved. Ensure technology in conference rooms are working and if not, fixed as soon as possible.nbsp;/span/lilispanResponsible for the upkeep of Employee Kitchen and Employee Kitchen duty procedures. Ensure all equipment is working properly. Order all employee kitchen supplies. Assist with rolling out Kitchen duty to the staff. Ensure that monthly kitchen teams are filling food area, if needed. Schedule deliveries of fresh fruit and snacks./span/lilispanMaintains and manages all office supply inventories. Works with accounting to ensure budget requirements are maintained. Order teas, coffee and other food related items.nbsp;/span/lilispanSupport office set-up and take down company events as assigned. Keep all cabinets and areas organized./span/lilispanResponsible for all new vendor system set-up. Work with team leads to get required information./span/lilispanResponsible for the security of the office. This includes, securing key cards and ensuring process is followed when giving them out and/or ordering key cards. Temp cards that are given out for larger meetings are collected etc. Ensure all new hires are updated on security procedures and expectations.nbsp; Ensure annual safety training ( Shooters training, etc.).nbsp;/span/lilispanEnsure office safety throughout the year. Update procedures as needed. Communicate out any office related procedures. Hold annual Fire Drill, and/or support ongoing office/span/lilispanResponsible storage units within and outside the building. Ensure if other departments are using the space that they conduct biannual inventory review of items in storage.nbsp;/span/lilispanMaintaining onsite cold storage inventories.nbsp;/span/lilispanLead coordination and execution of the quarterly employee product sales process. Set up dates, send out communication to the staff.nbsp;/span/lilispanHandle all incoming and outgoing mail. Store and accept big shipments as needed.nbsp;/span/lilispanSupport marketing director as needed. Process expenses efficiently and in timely manner./span/li/ulpspanstrongOther Responsibilities Include:/strong/span/pullispanSupport Building related projects and watch over timelines. Assist as needed./span/lilispanAssist with supporting all other employees’ events as needed.nbsp;/span/li/ulpstrongQUALIFICATIONS:/strong/ppuRequired/u/pulliBachelors degree or equivalent work experience required/lilispan4 years prior experiencenbsp;/span/lilispanProven personal effectiveness/credibility and professional demeanor. nbsp;/span/lilispanExcellent organizational skills with the ability to work on multiple projects while meeting deadlines./span/lilispanExcellent collaboration and communication skills (both oral and written). Proven ability maintaining confidentiality./span/lilispanAbility to be flexible and manage changes quickly and calmly./span/lilispanStrong sense of initiative and ability to work effectively with limited direct supervision./span/lilispanExperience with Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint preferred./span/lilispanExperience with a business Tamp;E system (Interplx, or other expense systems),/span/li/ulpnbsp;/ppspanstrongWorking Conditions:/strong/span/pullispanOffice Environment, and constant use of computer./span/lilispanWalking and lifting up to 20 pounds/span/li/ulpuPreferred/u/pulliA two-year business-related degree or a minimum of 3 years’ experience in a related accounting or finance or administrative discipline./li/ulpiHormel Foods Corporation is an equal opportunity employer.nbsp; All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender orientation, gender identity, national origin, disability, or veteran status./i/ppAt Hormel Foods, base pay is one part of our total compensation package and is determined within a range.nbsp; The base hiring pay range for this role is betweennbsp;brspan style="background-color:rgb(251,249,248);color:rgb(22,21,19);font-family:quot;Oracle Sansquot;, -apple-system, BlinkMacSystemFont, quot;Segoe UIquot;, quot;Helvetica Neuequot;, Arial, sans-serif;"span style="-webkit-text-stroke-width:0px;display:inline !important;float:none;font-size:16px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;orphans:2;text-align:start;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;"$22.50-$31.50/span/span per hour, and your actual base pay within that range will depend upon a variety of factors including, but not limited to, job-related knowledge, skill set, level of experience, and geographic market location./ppOther components of Hormel Foods’ total compensation package includes comprehensive medical, dental and vision coverage,nbsp;discretionary annual merit increases, profit sharing, 401(k) with employer match, stock purchase plan, paid vacation, FREE two-year community/technical college tuition for children of employees, and more./ppFor immediate consideration, apply online at:nbsp;a href="http://www.hormelfoods.com/careers" target="_blank" rel="nofollow"www.hormelfoods.com/careers/a/ppAt Hormel we invite difference and diversity in all aspects.nbsp; We offer a space of support, understanding, and community. nbsp;We are committed to the journey!nbsp; Learn more about our progress here:nbsp;a href="https://www.hormelfoods.com/about/diversity-and-inclusion/" target="_blank" rel="nofollow"https://www.hormelfoods.com/about/diversity-and-inclusion//a/p