Administrative Specialist

div h4Job Details/h4 divstrongJob Location/strong: nbsp;nbsp;nbsp;Commons at Juday Creek - South Bend, IN/div divstrongPosition Type/strong: nbsp;nbsp;nbsp;Full Time/div divstrongSalary Range/strong: nbsp;nbsp;nbsp;$20.00 - $24.00 Hourly/div divstrongTravel Percentage/strong: nbsp;nbsp;nbsp;Negligible/div divstrongJob Shift/strong: nbsp;nbsp;nbsp;Day/div divstrongJob Category/strong: nbsp;nbsp;nbsp;Admin - Clerical/div /div h4Description/h4pstrongReporting to the Executive Director, the Administrative Specialist supports Community Leadership with operational, managerial, and administrative functions in the community. The Administrative Specialist is the first point of contact for families and external guests in the community and is responsible for creating a positive customer experience./strong/p pstronguEssential Functions and Responsibilities/u:/strong/p ul liGreets, signs in, and assists all guests who enter the community/li liAnswers the phones, addresses basic questions, and provides excellent assistance to all callers/li liAssists with the organization and filing of paperwork/li liAssists with general cleaning in the community and maintenance of entrance and front desk of the community/li liRequests and maintains an appropriate inventory of general office items (pens, paper, etc.)/li liManages the community’s incoming and outbound mail/li liAssists residents and family members with general questions and/or directs them to the appropriate individual/li liAssists management with creating and distributing communications to staff and/or residents/li liAssists Executive Director and Director of Nursing with scheduling meetings requested by staff, residents, and family members. Instead of allowing them to walk into their offices unannounced. /li liAssists Executive Director with scheduling and content development for staff meetings/li liAssists Life Enrichment Coordinator in facilitating resident activities as they are scheduled/li liAssists Marketing Director with the move-in process as necessary/li liCollects and holds account receivable payments and manages receipt book/li liManages transportation schedule and confirms appointments with both the resident and transportation driver/li liEnsures employee and resident files are organized and well-kept/li liAssists in the hiring process by posting jobs in Paycom, reviewing applications, conducting phone screens, scheduling interviews, and completing New Hire Orientation on the first day/li liPerforms additional duties as assigned/li /ulh4Qualifications/h4brp dir="ltr"ustrongRequired Qualifications/strong/u/p ul dir="ltr" liHigh School Diploma (or equivalent) or two to three years of experience in an administrative role/li liComputer proficiency with Microsoft Office as well as the ability to learn new applications/li liMust meet, have, or be eligible to obtain all applicable state requirements and certifications/li liBasic written and oral English communication skillsbr /  /li /ul p dir="ltr"ustrongPreferred Qualifications/strong/u/p ul dir="ltr" liPost-secondary degree from an accredited college or university/li liExperience interacting with individuals diagnosed with dementia and Alzheimer’s disease/li /ul