Administrative Assistant - Executive Command Staff Support

Nalu Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.

You will receive a comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Location: Naval Construction Training Center (NCTC), Gulfport, MS Clearance: Must be able to attain a favorable background check Schedule: Full-Time, On-Site (Telework only authorized during base closure due to weather or national security with agency approval)

Position Overview: Nalu Federal is seeking a highly organized and detail-oriented Administrative Assistant to support the N1 Administration and Executive Command Staff at NCTC Gulfport. This role provides critical clerical, administrative, and executive support functions to ensure efficient command operations. The ideal candidate will have experience with Navy correspondence standards and exceptional communication and scheduling skills.

Key Responsibilities:

• Prepare and serialize Navy correspondence, directives, instructions, reports, and forms.
• Create and maintain spreadsheets, databases, and consolidated electronic files.
• Maintain electronic and hard copy records and filing systems in accordance with Navy guidance.
• Manage office supply inventory and prepare procurement requests for supplies, services, and printing.
• Draft and prepare military and civilian award documentation.
• Assist in tracking command accountability and student graduation awards.
• Prepare and maintain officer Fitness Reports and enlisted Evaluations; update related databases and logs.
• Answer calls and receive visitors for the CO/XO/CMDCM; manage routine inquiries or direct as appropriate.
• Route correspondence for the CO/XO; maintain Command correspondence flow and logs.
• Manage CO/XO/CMDCM schedules, including appointments and travel arrangements.
• Maintain Command Calendar and scheduling for auditorium and conference rooms.
• Prepare the monthly Plan of the Month (POM) and maintain related distribution.
• Maintain logs for evaluations, fitness reports, and Commanding Officer's command coin distribution.

Required Qualifications:

• Proficiency with Navy correspondence procedures (SECNAV M-5216.5), Forms Management Manual (SECNAV M-5213.1), Standard Subject Identification Codes (SECNAV M-5210.2), and Navy Directives (OPNAVINST 5215.17).
• Strong command of grammar, spelling, punctuation, and Navy formatting standards.
• Experience in managing confidential files and compliance with Privacy Act/PII/PHI standards.
• Proficiency in Microsoft Office and office automation tools.
• Strong interpersonal skills and the ability to interact professionally with senior leadership.

Additional Requirements:

• Must notify the Department Head and COR two weeks in advance of planned time off.
• This is a non-telework position unless base closure occurs due to weather or national security.

Nalu Federal is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.