Sales Assistant

Position Overview & Key Responsibilities:
LiveHappy, LLC is seeking a highly motivated and organized Sales Assistant to join our team. This position is tailored for a detail-oriented individual with experience in inventory management, client relations, and CRM systems. The ideal candidate will play a critical role in supporting our administrative, sales, and compliance operations, ensuring seamless day-to-day functionality and exceptional client experience.

Key ResponsibilitiesAdministrative & Clerical Duties:

· Manage office supply inventory, ensuring necessary items are stocked to maintain efficient operations.

· Maintain physical and digital filing systems, ensuring compliance and other documents are well-organized and securely stored.

· Collect, organize, and process daily reports, including projections, allocations, and orders, to ensure accuracy and timeliness.

· Run office-related errands, as required, to support compliance and operational efficiency.

· Maintain the conference room in a professional, clean, and organized state, emphasizing bag appeal for client interactions.

Compliance & Inventory Management:

· Monitor and update inventory in designated areas, including the conference room, ensuring levels are accurate and compliant with regulatory standards.

· Coordinate with the compliance team to conduct regular inventory audits, documenting any discrepancies and implementing corrective actions.

· Assist with maintaining compliance checklists, ensuring all inventory aligns with state and company standards.

· Update pre-order and projections sheets with accurate product allocations and order details.

CRM & Client Outreach:

· Utilize the CRM system to track client information, preferences, and interactions.

· Conduct daily outreach to clients via phone, text, or email, updating them on product availability, new offerings, and sales materials.

· Maintain an up-to-date client database, ensuring accurate documentation and follow-up.

· Coordinate with the sales team to ensure all client orders and communications are properly documented in the CRM.

Sales & Marketing Support:

· Accompany buyers during quality control checks to ensure all products meet compliance and quality standards.

· Assist with the setup and presentation of products for clients, focusing on visual appeal and accurate labeling.

· Represent LiveHappy at off-site sales and marketing events, ensuring professional and compliance-aligned interactions.

· Create and post daily media updates on platforms like Telegram, highlighting product offerings, company updates, and client engagement.

Spreadsheet & Reporting:

· Create and manage spreadsheets to track allocations, inventory levels, and order updates.

· Monitor projection sheets and reconcile them with actual orders and sales data.

· Compile and share reports on client activity, inventory levels, and sales metrics.

Qualifications:

· Previous experience in sales support, administrative roles, or inventory management; familiarity with CRM systems is a strong plus.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with inventory software or other relevant platforms.

· Exceptional organizational skills with acute attention to detail.

· Strong communication skills, both written and verbal, with a customer-focused mindset.

· Ability to manage confidential information with professionalism and discretion.

· Adaptability to a fast-paced environment and willingness to take on diverse tasks.

Confidentiality and Compliance:

· Handle all company and client information with the utmost confidentiality.

· Sign a Non-Disclosure Agreement (NDA) as a condition of employment.

· Ensure all actions align with company policies and compliance standards.

Miscellaneous Responsibilities:

· Assist with media creation and dissemination, ensuring consistent brand messaging.

· Maintain a strong focus on bag appeal in the conference room, ensuring all products and presentations are flawless.

· Support additional administrative, clerical, or sales-related tasks as needed to ensure team success.

Note: This job description is subject to change based on departmental needs. Responsibilities, tasks, and qualifications may evolve to effectively support LiveHappy’s operational and compliance goals.

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday