Front Desk / Administrative Assistant

pspan style="font-family: Inter, sans-serif"ORE Designs, an industry leader in architectural design and manufacturing, is in search of a Front Desk / Administrative Assistant who excels in delivering "white glove" customer service. Serving as the primary point of contact, you will oversee front desk operations, manage various administrative tasks, and provide support to the HR department.  Your role is pivotal in creating a welcoming environment and ensuring seamless office operations. Your pleasant demeanor, effective multitasking skills, and high attention to detail are crucial.  Since 2003, we've collaborated with renowned architects, designers, and developers, delivering high-end landscape architectural elements reflecting our commitment to Design, Function, and Durability. Utilizing cutting-edge technologies, we enrich environments with spaces that feel warm and inviting./span/p p /p pspan style="font-family: Inter, sans-serif; font-weight: bold"Benefits/span/p ul lispan style="font-family: Inter, sans-serif"10 paid holidays yearly/span/li lispan style="font-family: Inter, sans-serif"Paid Time Off (PTO)/span/li lispan style="font-family: Inter, sans-serif"Competitive pay with regular pay increases/span/li lispan style="font-family: Inter, sans-serif"Tuition and certification reimbursement/span/li lispan style="font-family: Inter, sans-serif"Exceptional facility that is clean, safe, organized, and well-lit/span/li lispan style="font-family: Inter, sans-serif"Medical, Dental Vision Insurance/span/li lispan style="font-family: Inter, sans-serif"Life Disability Insurance/span/li lispan style="font-family: Inter, sans-serif"Health Savings Account (HSA) and Flexible Spending Account (FSA) options/span/li lispan style="font-family: Inter, sans-serif"Dependent Care Reimbursement Account (DCRA)/span/li lispan style="font-family: Inter, sans-serif"Employee Assistance Program (EAP) including free counseling for employees/span/li lispan style="font-family: Inter, sans-serif"Retirement saving plan with 401K company match program/span/li lispan style="font-family: Inter, sans-serif"Your safety is our priority - a safe and clean workplace that goes above required guidelines/span/li lispan style="font-family: Inter, sans-serif"Regular staff meetings to increase communication/span/li lispan style="font-family: Inter, sans-serif"Summer and Holiday Parties/span/li lispan style="font-family: Inter, sans-serif"Employee recognition/span/li lispan style="font-family: Inter, sans-serif"Monthly social events/span/li lispan style="font-family: Inter, sans-serif"Free coffee, tea, and espresso/span/li lispan style="font-family: Inter, sans-serif"Onsite food market/span/li /ul pbr/p pspan style="font-weight: bold"Qualifications Skills /span/p ul lispan style="font-family: Inter, sans-serif"Minimum two years of experience as a front desk receptionist or administrative assistant./span/li lispan style="font-family: Inter, sans-serif"Proficient in Microsoft Office programs (Outlook, Teams, Excel, Word)./span/li lispan style="font-family: Inter, sans-serif"Excellent organizational skills, including the ability to prioritize and coordinate multiple tasks./span/li lispan style="font-family: Inter, sans-serif"Exceptional written and verbal communication skills, with professional phone etiquette./span/li lispan style="font-family: Inter, sans-serif"Outstanding interpersonal skills, effectively interacting with internal and external business partners and staff at all levels./span/li lispan style="font-family: Inter, sans-serif"Proven ability to coordinate multiple projects to successful completion with minimal supervision./span/li lispan style="font-family: Inter, sans-serif"Responds promptly to shifts in direction, priorities, and schedules./span/li lispan style="font-family: Inter, sans-serif"Uses sound judgment and problem resolution skills, often making decisions in the supervisor's absence./span/li lispan style="font-family: Inter, sans-serif"Flexible and willing to take direction and feedback./span/li lispan style="font-family: Inter, sans-serif"Service-oriented to both external customers and internal customers (staff)./span/li /ul pbr/p pspan style="font-weight: bold"Responsibilities Duties/span/p ul lispan style="font-family: Inter, sans-serif"Provide "white glove" service to Ore Designs guests and employees./span/li lispan style="font-family: Inter, sans-serif"Plan and be a key member of the committee for exciting, fun, and engaging staff events that boost employee morale and bonding./span/li lispan style="font-family: Inter, sans-serif"Respond promptly to telephone and electronic communications with professionalism./span/li lispan style="font-family: Inter, sans-serif"Perform scheduling tasks, including calendar coordination, conference room reservations, and catering selection./span/li lispan style="font-family: Inter, sans-serif"Prepare correspondence, presentations, email communications, and spreadsheets./span/li lispan style="font-family: Inter, sans-serif"Assist HR Department in maintaining the HRIS (Human Resource Information System)./span/li lispan style="font-family: Inter, sans-serif"Reconcile invoices for the HR Department./span/li lispan style="font-family: Inter, sans-serif"Perform word processing, photocopying, data entry, and other administrative duties as assigned./span/li lispan style="font-family: Inter, sans-serif"Ensure the reception area, offices and break room are tidy and presentable with necessary materials./span/li lispan style="font-family: Inter, sans-serif"This role requires adaptability and a willingness to contribute to various team efforts, as responsibilities may be adjusted as needed. /span/li /ul pbr/p pspan style="font-family: Inter, sans-serif; font-weight: bold"Pay Schedule/spanbr/p ul lispan style="font-family: Inter, sans-serif"Mondays through Fridays, 8:00 am – 4:30 pm./span/li lispan style="font-family: Inter, sans-serif"Hours may vary slightly depending on business needs and demands/span/li lispan style="font-family: Inter, sans-serif"$18-24 per hour, depending on experience and skill set./span/li /ul pbr/p pspan style="font-family: Inter, sans-serif; font-weight: bold"Physical Requirements /spanbrspan style="font-family: Inter, sans-serif"The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee must also occasionally lift and/or move up to 25 pounds. Works from a normal office setting; however, performs a significant amount of time on the production floor of the facility. May need to work in a variety of temperatures. The noise level in the work environment may range from moderate to loud./spanbr/p