Office Services Assistant

Title: Office Services Assistant

Location: Onsite – Bolingbrook, IL

Duration: Ongoing contract released in 6-month increments for budgeting purposes (+ potential to convert to Direct Hire – this will depend on budget & performance)

Pay Rate: $18.70/hr W2 + Benefits 

Client: Our client is the largest beauty retailer in the US 

Job Description:

The Office Services Assistant provides stockroom, clerical, administrative, and mailroom support while ensuring a high level of customer service. This role involves managing deliveries, stocking supplies, and assisting with office maintenance and event setup. Candidates must be comfortable working onsite, standing and walking for extended periods, and lifting up to 50 lbs.

Key Responsibilities:

• Process incoming and outgoing deliveries, including US Mail, FedEx, UPS, and internal mail.
• Operate automated mailing and shipping equipment.
• Organize and transport deliveries using carts, dollies, flatbeds, or pallet jacks.
• Maintain and stock office, pantry, and coffee/tea supplies.
• Conduct weekly office maintenance checks and report issues to the Facilities Manager.
• Assist with conference room setup, clean-up, and meeting support.
• Monitor and respond to requests via the Corporate Facilities email.
• Assist with special projects and corporate events as needed.
• Build and maintain effective business partnerships with corporate teams.

Required Qualifications:

• High School Diploma or equivalent.
• Minimum 2 years of experience in office services, hospitality, workplace programs, facilities, or site management.
• 1+ years of stockroom experience, including lifting up to 50 lbs.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Visio).
• Familiarity with iPhone/Apple technology (highly desired).
• Ability to stand and walk for 80% of the workday.
• Physical capability to assist with warehouse operations.
• Strong communication skills with the ability to interact with employees, management, and vendors.
• Ability to work independently with minimal supervision.