Administrative Assistant

O’Hagan Meyer, is seeking to hire a full-time Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply. O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties & Responsibilities:

· Assist with administrative tasks and projects assigned by the office manager.

· Collaborate in the planning and execution of office social events with office manager.

· Crosstrain on firm technology systems (document management, calendaring, others as needed)

· Back up for Receptionist when needed operating multi line phone system including transferring calls and forwarding voicemails, greeting clients and visitors

· Scheduling and confirming appointments

· Maintain firm conference room schedule and calendar

· Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings

· Assist with maintaining office supply inventory and replenishing office supplies with office managers approval

· Assist as backup for file clerk

· Collaborate in the planning and execution of office social events with office manager.

· Crosstrain on firm technology systems (document management, calendaring, others as needed)

Requirements

Required Skills & Abilities:

· Proficient with Microsoft Office Suite (Word, Excel and Outlook)

· Proficient with Adobe PDF

· Excellent interpersonal and customer service skills

· Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine

· Ability to work in fast-paced environment

· Excellent organizational skills and strong attention to detail

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times.

Compensation: $40,000-47,000 per year

Benefits

· Health Care Plan (Medical, Dental, & Vision)

· 401(k) Retirement Plan

· Life Insurance (Basic, Voluntary, & AD&D)

· Paid Time Off (Vacation, Sick Leave, & Company Holidays)

· Family Leave (Maternity, Paternity)

· Short Term & Long-Term Disability

· Training & Development

· Free Food & Snacks in Office

· Wellness Resources

· Commuter Benefits