Administrative Assistant, Medical Education - Full-time

Overview: p style="margin: 0px;"span style="color: #000000; font-family: arial, helvetica, sans-serif; font-size: 10pt; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; float: none; display: inline !important;"Western Michigan University Homer Stryker M.D. School of Medicine (WMed) is seeking an Administrative Assistant in our Medical Education Department. Overall provides experience in performing a variety of entry-level administrative duties for one or more specified departments. Exhibits a wide range of knowledge and skills of organizational policies and procedures. Demonstrates customer service principles and practices. Directly leads and supplies information to the general public, clients and customers. Ability to apply communication skills verbally and in writing to all inquiries. Effectively able to problem solve administrative problems and inquires. Proficient in grammar, composing, editing and proofreading various documents. Acquires knowledge to implement departmental administrative practices/span/p Responsibilities: ullispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Answers and directs all incoming calls./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Welcomes and directs visitors to the organization./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Retrieves, sorts and distributes mail daily./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Responsible for scheduling meetings upon request, develops meeting agendas, attends meetings, prepares, and distributes meeting minutes./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Works on assignments which are routine in nature, requiring limited judgment./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Consults with supervisor on difficult issues./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Supports event planning for department, under direct supervision./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Responsible for departmental communications./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Maintains equipment and reports any malfunctions./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Supports and assists with department interview and orientation process for new staff, residents and faculty; including scheduling of interviews, and creating specific orientation materials./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Organizes and maintains required forms, training requirements and records for specified department, as required by accrediting agencies./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Assists with maintaining portal pages, department documents, and updates digital signage./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Organizes and maintains department files electronically and by paper./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Availability to work occasional overtime on weekends or evenings to complete time sensitive projects./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Acquires knowledge for new technology and policy/procedure revisions./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"All other duties as assigned./span/li/ul Qualifications: p style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"strongEDUCATION AND/OR EXPERIENCE:/strong/span/pullispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"High school diploma or GED and a minimum of a year of administrative assistant or related /spanspan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"experience./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Knowledge and proficiency in word processing and file management using Microsoft Office and other /spanspan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"software required by the department./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Knowledge and proficiency in grammar and spelling skills./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Ability to effectively communicate with others verbally and in writing./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Knowledge of administrative and clerical procedures./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Knowledge of customer service principles and practices./spanbr /br //li/ulp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"strongOTHER SKILLS AND ABILITIES:/strong/span/pullispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Ability to operate automated standard office equipment such as multi-phone system, copier, /spanspan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"computer, shredder, etc./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Ability to meet assigned deadlines./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Ability to use various software programs to develop correspondence, documents, agendas, meeting /spanspan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"materials, presentations, organizational charts, etc./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Attention to detail./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"High degree of integrity to maintain absolute confidentiality in all matters related to department./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Demonstrates the ability to recognize priorities in organization of work flow./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Able to perform duties independently, with a minimal need for direct supervision./span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Guides and directs co-workers within department./span/li/ulp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"strongAbout Western Michigan University Homer Stryker M.D. School of Medicine (WMed)/strong/span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-centered care, innovative research, and community partnerships within a welcoming, supportive, and engaging culture. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Beacon and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is the recipient of a $100 million foundational gift and the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide, as well as the creation of 1,600 new jobs, with an estimated annual economic impact of $353 million in Kalamazoo and Calhoun counties./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program as well as a Master of Science degree program in Biomedical Sciences. We train physicians in 10 residencies and four fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout the Kalamazoo and Battle Creek areas. Faculty in the Department of Pathology serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with student study and social spaces, team-based learning halls, faculty and administrative offices, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"WMed builds upon Kalamazoo’s century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school’s advancement of knowledge through innovation and discovery./span/pp style="margin: 0px;" /pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Equal Employment Opportunity Employer in compliance with applicable State and Federal law./span/p