Office Manager

p style="text-align:inherit"/pp style="text-align:left"bDepartment/b/pRecreation amp; Wellnessp style="text-align:inherit"/pp style="text-align:left"bCompensation/b/p$16.53 Hourlyp style="text-align:inherit"b /b/ppbGeneral Description / Primary Purpose/b/ppThe Office Manager plays a vital role in ensuring the smooth and efficient operation of the department’s administrative functions. This position is responsible for overseeing daily office activities, coordinating departmental communications, and supporting 20-25 full-time and part-time staff in a variety of administrative and operational tasks./pp/ppbJob Functions/b/ppiOffice Operations amp; Front Desk Management/i/pulliOversee daily operations of the RecWell Business Office front desk./li/ululliOpen/close the business office during hours of operation/liliMaintain a welcoming and professional office environment./liliAssist and resolve issues in person, over the phone, and via email to ensure a positive client experience /liliMaintain office inventory and ensure adequate supplies are available./liliCoordinate supply orders and track inventory usage./liliDistribute mail and packages; maintain the reception area so it is clean and organized./liliPerform general administrative tasks such as copying, shredding, signage creation, and on-campus deliveries and pick-ups./liliAttend training and university-wide meetings as deemed necessary for job responsibilities/li/ulp/ppiScheduling amp; Calendar Management/i/pulliCoordinate appointments for professional staff, dietitians, and HIV testing services./liliManage scheduling for the SWC conference room./li/ulp/ppiBusiness Office Support/i/pulliAssist with processing purchase and travel requests./liliCollect and file receipts and documentation for purchases and travel./liliAssist with budget tracking and reconciliation/liliAssist with hiring as needed./liliAssist with PCard/TCard reporting./li/ulp/ppiSummer Camp Support/i/pulliManage camp financial transactions through Activenet/liliPOC for camp email/phone correspondence./liliWork with camp directors on issues and special requests/li/ulp/ppiMeeting Support/i/pulliDraft meeting agendas and take meeting minutes as required./li/ulp/ppbMarginal Functions/b/pulliParticipate in departmental committees /liliAssist with special projects and departmental tasks as assigned./li/ulp/ppbDepartmental Requirements:/b/pulliFinancial background preferred/liliStrong organizational skills and the ability to manage multiple priorities in a fast-paced environment./liliExcellent communication and interpersonal skills./liliHighly motivated and detail-oriented/liliAbility to work independently or as a member of a team./liliProficiency in Microsoft Office Suite, especially Excel/liliExperience with budgeting, financial tracking software, and current UNF systems is a plus./liliThis position is an integral part of our unit, where teamwork and collaboration are essential. We believe in supporting each other to achieve our collective goals. Therefore, this position will be expected to work closely with colleagues and, when necessary, assist in other capacities to ensure the overall success of our objectives. /liliAs part of this role, the individual will be expected to actively participate in various department staff meetings and committees. This includes being available to attend committee meetings, contribute to discussions, and collaborate with colleagues to achieve the committee#39;s objectives. The individual should demonstrate a commitment to the department#39;s goals and be willing to dedicate time and effort to support committee activities. This involvement is crucial for fostering a collaborative environment and ensuring the successful implementation of departmental initiatives./li/ulp/pp/pp style="text-align:inherit"b /b/ppspanRequired Qualifications: High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience./span/pp style="text-align:inherit"b /b/pp style="text-align:left"bStatement(s) of Understanding/b/pp style="text-align:left"This position requires a background check. In conjunction with the University#39;s policy, this position may also require a credit check./pp style="text-align:inherit"/pp style="text-align:left"spanThe holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator/span/pp style="text-align:inherit"b /b/pp style="text-align:inherit"b /b/pp/ppbEqual Opportunity /b/ppspanThe University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation./span/pp/ppbCarnegie /b/ppspanUNF/span is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens./p