Senior Financial Services Specialist (Accounts Receivable) - Full-time

h2About the Department/h2pdiv style="text-align: justify;"undefinedstrong id="isPasted"emspan style="color: rgb(0, 82, 51);"Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. nbsp;Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application./span/em/strongbr/undefinedundefinedbr/undefined/divdiv style="text-align:justify;"Under direct supervision of the Finance Controller, Senior Accountant, or Financial Services Manager to perform or provide direct support to a variety of general accounting and clerical functions including, but not limited to, the following: processing of payroll, including timesheet review and reconciliation; processing and filing of accounts payable invoices and checks; monthly processing of general billing and collections of outstanding invoices; manual general ledger journal entries; assist with data entry and miscellaneous clerical duties for procurement; distribution of bid documents; data gathering; placing of orders; maintain files and a variety of department records; and provide support to the Finance Department as needed./divdiv style="text-align:justify;"br/divdiv style="text-align:justify;"The Financial Services Specialist is distinguished from the Finance Controller, Senior Accountant, or Financial Services Manager roles in that the former is not required to attain a bachelor’s degree from an accredited college or university with major course work in accounting, business, public or business administration./div/ph2Position Duties/h2pdiv style="text-align:justify"emThese examples by function or activity are intended only as illustrations of the various types of work that may be performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title./em/divu/ubr /uPayroll:/uul style="margin-bottom:3pt"liMaintain confidentiality related to all payroll information, including but not limited to employee pay changes, garnishments and leave status./liliPerform or assist in performing regular payroll activities, including the initiation and completion of the payroll process, timesheet audit and reconciliation, maintenance of payroll records and electronic timesheets, new employee set up and system entry, calendar year-end procedures, executing special or non-routine payroll instructions, reconciling, verifying and preparing A/P vouchers for monthly insurance invoices, and issuance of annual W-2s./liliAccurately maintain employee payroll records and files./liliAccurately and timely prepare, reconcile and submit quarterly federal and state tax returns/liliAccurately and timely prepare payroll vendor payments, including reconciliation to payroll reports and the general ledger./liliAssist with the compilation and submission of annual State Controller Salary report. /li/ulbr /uAccounts Payable:/uul style="margin-bottom:3pt"liPerform regular accounts payable activities, including invoice receipt, analysis, coding to the purchasing system and general ledger, and warrant issuance./liliReview invoices for compliance with state sales/use tax assessments/liliPerform year end reconciliation of accounts payable aging to the general ledger/liliInvestigate and resolve invoice discrepancies by contacting vendors and/or City personnel./liliMatching of documents and data coding of vendor invoices for data entry./liliTimely respond to vendor and/or City personnel inquires/liliAccurately file purchasing, accounts payable, and general accounting records and documents./liliPrepare or assist in preparing regular sales tax returns to the state/liliPerform other duties and support as assigned./li/ulbr /uAccounts Receivable:/uul style="margin-bottom:3pt"liPerform regular accounts receivable activities, including invoice preparation, general ledger coding, adjustments and collection./liliPerform year end reconciliation of accounts receivable aging to the general ledger./liliInvestigate and resolve invoice discrepancies by contacting customer and/or City personnel and input adjustments, if needed./liliMatching of documents and data coding of invoices for data entry./liliTimely responding to customer and/or City personnel inquiries and contacting customers to collect past due invoices./liliAccurately file accounts receivable and general accounting records and documents./liliPerform other duties and support as assigned./li/ulbr /uProcurement:/uul style="margin-bottom:3pt"liAssist the Procurement Division with data entry and document distribution./liliAssist with analysis of purchase history./liliPlace small orders./liliReceive and distribute ordered materials./liliCreate asset tags./liliMaintain filing system./liliPerform other duties and support as assigned. /li/ulbr /uGeneral Accounting, Bookkeeping, and Administrative:/uul style="margin-bottom:3pt"liPerform regular bookkeeping functions as assigned by the Finance Controller, Senior Accountant or Financial Services Manager./liliPrepare routine monthly bank reconciliations./liliPerform daily cash reconciliation./liliAssist with year-end procedures, including the calculation and journal entry preparation of accruals related to outstanding City obligations, including, but not limited to, revenue, compensated absences, depreciation schedules, and interest due on outstanding debt./liliPerform accurate data entry on a variety of accounting, billing, and other computer programs involving numeric and text entry./liliAssist with the analysis of accounting records and prepare a variety of routine journal entries for review by the Finance Controller, Senior Accountant or Financial Services Manager./liliCompile data for a variety of periodic report/returns for governmental agencies./liliCompile documentation for fixed asset records./liliPerform job costing tasks as assigned by the Finance Controller, Senior Accountant or Financial Services Manager./liliProvide direction and oversight to assigned staff members./liliPerform other duties and support as assigned./li/ul/ph2Minimum Qualifications/h2pstronguKnowledge of:/u/strongul style="margin-bottom:3pt;"liGenerally accepted accounting principles including, account reconciliation and journal entry preparation./liliCost accounting./liliComputer operations./liliModern office practices, procedures, equipment and standard clerical techniques./liliMicrosoft Excel or comparable spreadsheet program./liliFundamental payroll procedures and processes./li/ulbrstronguAbility to:/u/strongul style="margin-bottom:3pt;"liMaintain confidently with all payroll information./liliPerform arithmetic and mathematical calculations rapidly and accurately (i.e. fractions, percentages, and pro-rations)./liliUnderstand and carry out oral and written instructions./liliPrepare basic journal entries for review and approval by the Finance Controller, Senior Accountant or Financial Services Manager./liliWork under pressure to meet established deadlines./liliOperate office and mailroom equipment./liliPerform data entry for extended periods of time./liliCommunicate effectively and courteously with employees, Management personnel and other reporting agencies./liliMaintain harmonious and cooperative working relationships with other City employees and the public./liliLift up to 40 pounds./li/ulbrdiv style="text-align:justify;"In addition to the above, a Senior Financial Services Specialist shall demonstrate a high degree of competency in one or more functions or activities of financial services, and should have the ability to:/divbrul style="margin-bottom:3pt;"liLead in the performance of their assigned function or activity, ensuring it is executed accurately, timely, and of high quality (limited error)./liliIdentify and troubleshoot errors and issues./liliApply best practices to their respective function or activity./liliAnalyze and understand transactions processed and their effects on the general ledger./liliEnsure or work to improve the quality of work from others assigned to their respective function or activity./li/ulbrdiv style="text-align:justify;"stronguExperience:/u/strong/divdiv style="text-align:justify;"Five or more years performing general accounting or bookkeeping, accounts payable, accounts receivable, procurement, or payroll functions, preferably in a governmental or public agency setting. Experience as a team lead or supervisor highly desirable./divdiv style="text-align:justify;"br/divdiv style="text-align:justify;"br/divdiv style="text-align:justify;"stronguEducation:/u/strong/divdiv style="text-align:justify;"Completion of coursework toward, or attainment of either:/divul style="margin-bottom:3pt;"liAssociate’s Degree in Business Administration, Accounting, Payroll, Bookkeeping, or related field; or/liliProfessional certification in payroll, purchasing, accounts payable or receivable or other appropriate field./li/ul/ph2Other Qualifications/h2pp id="isPasted" style="text-align: justify;"Applications must be filled out completely. nbsp;Resumes submitted in lieu of completing an application will not be considered. nbsp;Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. nbsp;This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. nbsp;An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. nbsp;All employment offers are subject to a City-paid physical examination and a thorough reference and background check./pdiv data-empty="true" style="text-align: justify;"br/divp style="text-align: justify;"In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States./pdiv data-empty="true" style="text-align: justify;"br/divp style="text-align: justify;"In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test./pdiv data-empty="true" style="text-align: justify;"br/divp style="text-align: justify;"strongspan style="color: rgb(0, 82, 51);"The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce./span/strong/pdiv style="text-align: justify;"strongemspan style="color: rgb(0, 82, 51);"Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures./span/em/strong/divbrbrdiv style="text-align: center;"strongemimg src="https://secure.neogov.com/images/AgencyImages/jobposting/11014/jobpostings/image/QR Code.png" data-id="null" data-name="QR Code.png" alt="" data-url="https://secure.neogov.com/images/AgencyImages/jobposting/11014/jobpostings/image/QR Code.png" style="width: 195px;" class="fr-fic fr-dii" data-uw-rm-alt-original="QR Code.png" data-uw-rm-alt="CT"/em/strong/div/p