Coordinator of Administrative Services - Academic Affairs

Job Title: Coordinator of Administrative Services - Academic Affairs
Location: Savannah State Recruiting Loc
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 288292
About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges: Business Administration, Education, Engineering and Computing, Media, Arts, and Communication and Science and Humanities.

The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

The Coordinator of Administrative Services is responsible for coordinating and assigning office operations/functions and conducting research/completing projects in support of and assigned by the Provost. This position serves as the first line of contact for the Office of Academic Affairs and distributes inquiries to the appropriate staff person or campus partner. The incumbent must have impeccable people skills, exemplify excellent customer service, be insightful on specific matters, detailed oriented, and have the ability to follow through.

NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas. Responsibilities

• Greet and assist all visitors to the Office of Academic Affairs with a professional, friendly, and helpful demeanor; proactively address inquiries and concerns.
• Oversee and coordinate the day-to-day administrative functions of the office, ensuring efficient workflow and adherence to intuitional policies.
• Independently manage the calendar for the Provost including scheduling meetings, appointments, and events with internal and external stakeholders; manages the coordination of logistics such as room reservations, technology setup and catering.
• Draft, proofread, and distribute a wide range of communications, including emails, letters, memos, and reports, ensuring accuracy and timely delivery.
• Establish and maintain comprehensive and organized filing systems for confidential documents, policies, reports, and other critical information related to academic affairs; ensure compliance with data retention processes and procedures.
• Research issues utilizing current files/paperwork, the internet and other persons on campus to provide insight or solutions to inquiries received by Academic Affairs.
• Provide comprehensive administrative and logistical support for special projects initiated by the Provost.
• Monitor and order office supplies, maintain inventory, and coordinate maintenance for office equipment to ensure continuous availability and functionality.
• Assist with the coordination of university catalog changes on an annual and as needed basis.
• Handle basic financial processes such as processing invoices, expense reports, and purchase requisitions in accordance with institutional financial policies.
• Oversee recruitment and hiring of student employees to include supervision and time card management.
• Handle sensitive and confidential information with the utmost discretion and professionalism, adhering to FERPA and other relevant privacy regulations.
• Assist with coordination of activities for Fall and Spring Commencement ceremonies, Founders Day, Honors Convocation and Fall and Spring Institutes.
• May be directed to perform job-related tasks other than those specifically delineated in this description.

Required Qualifications

• Associate's degree from an accredited institution
• Three to five (3 to 5) years of experience in an administrative support position (higher education experience preferred)
• Proficiency with Microsoft Office Suite, DocuSign and other related software

Proposed Salary

The proposed salary is $23.79 to $25.96 per hour.

Knowledge, Skills, & Abilities

• Knowledge of computer software or programs such as BANNER, PAWS, PeopleSoft, etc.
• Knowledge of modern office practices and procedures
• Knowledge of basic bookkeeping and mathematics
• Skilled in managing multiple priorities simultaneously with a high level of customer service
• Skilled in the use of small office equipment, including copy machines or multi-line telephone systems
• Ability to learn Savannah State University, University System of Georgia, and Board of Regents policies and ordinances
• Ability to maintain a professional demeanor and an orientation toward customer service
• Ability to organize, and communicate effectively
• Ability to maintain a professional and confidential work environment
• Ability to maintain constructive and cooperative working relationships with others
• Ability to cooperate with fellow employees as a team member

Apply Before Date

Review of applications will begin upon receipt. Deadline to apply is August 22, 2025.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values

Savannah State University's Core Values: T.I.G.E.R

Teamwork is our distinction. Through mutual support, cooperation, encouragement, and shared goals, we at SSU believe that by working together, our university family of students, faculty, staff, alums and community supporters are serving and advancing our institution.

Integrity as we will act honestly, fairly, impartially, unbiased and ethically, creating a trust that is evident in all University activities and decision-making.

Greatness in our transformation and wisdom as we maximize the potential in each student through a nurturing environment in which our resources are safeguarded, and we are good stewards of the human, intellectual, physical, and fiscal resources given to our care.

Excellence is our campus standard. Through the performance of campus duties, a commitment to the greatness of teaching and learning, scholarship, student engagement, stewardship and tradition, SSU will continue to be the catalyst for innovation and discovery.

Respect through recognizing the inherent dignity and rights of every person. We will do our utmost to fulfill our resulting responsibility to treat each person with fairness, compassion and decency.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.

For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

Special Applicant Instructions

• Applicants must include a list containing the name, e-mail address and telephone number for three (3) professional references (e.g. supervisor, mentor, colleague).
• Applicants must upload transcript(s) with the application.Unofficial are acceptable.Official transcript(s) required upon hire.