Executive Administrative Assistant To VPFA - Now Hiring

Job Title: Executive Administrative Assistant To VPFA
Location: Albany State Rec. Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 287873
About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

The Executive Assistant provides advanced administrative support to the Vice President of Fiscal Affairs, serving as the primary point of contact for internal and external stakeholders. This role requires professionalism, discretion, and exceptional attention to detail, as the position involves handling sensitive and confidential University information. The Executive Assistant ensures the smooth and efficient operation of the Vice President's office through proactive planning, coordination, and communication.

Sponsorship is not available for this position.Responsibilities

• Serve as the first point of contact for the Office of the Vice President of Fiscal Affairs, offering information and support to visitors and callers.
• Oversee daily operations of the office, establishing systems and procedures to enhance workflow and productivity.
• Manage the Vice President's calendar, including scheduling meetings, planning events, and making travel arrangements.
• Prepares agenda and compiles supporting materials for meetings; gathers information and prepares reports, questionnaires and other documents.
• Manages office databases; orders office supplies; maintains office files and records Coordinates maintenance of office equipment and orders supplies.
• Monitors budgets and prepares purchase requests.
• Performs other duties as assigned.

Required Qualifications

Associate's degree in Business Administration or related field; or an equivalent combination of education and experience.

3 to 5 years of experience as Administrative Support .

1 year of experience using Microsoft office, Excel, Word and PowerPoint.Preferred Qualifications

Experience with BANNER.Proposed Salary

Salary is commensurate with education and experience.

Required Documents to Attach

Cover letter.

Resume.

A list of at least 3 professional references with their contact information.Knowledge, Skills, & Abilities

Knowledge of Banner system

Knowledge of general office and University policies and procedures

Knowledge of financial principles and budgeting practices

Excellent organizational and time management skills

Strong attention to detail and accuracy with numbers

Excellent written and verbal communication skills

Excellent customer service

Proficient in preparing a variety of correspondences as well as regular and special reports.

Ability to maintain confidentiality

Ability to use office equipment as a computer, scanner, fax machine, and copier

Ability to work independently and collaboratively

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values

Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.