Administrative Assistant (Academic College) - Now Hiring

Job Title: Administrative Assistant (Academic College)
Location: Savannah State Recruiting Loc
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 287568
About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges — Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

The Administrative Assistant is responsible for providing administrative support and serves as the initial point of contact for The Dean, Chairs, Faculty, and Students within the College. This includes answering the telephone, screening calls, routing calls, ordering supplies, coordinating meetings, scheduling events, and planning travel. The Administrative Assistant provides a high level of administrative support to the faculty, students, and visitors through coordination, communication, critical thinking, teamwork, and office management, to promote the mission and goals of the institution.

NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire.This position does not offer sponsorship for employment visas. Responsibilities

• Answers the telephone, screens, and route calls or takes message
• Greet and respond to in-person, phone, and email inquiries; assists faculty, students, and visitors where needed
• Compiles and proof-reads correspondence and reports as requested
• Manage incoming and outgoing correspondence from faculty, students, and visitors; assist in office management
• Processes procurement statements for faculty and students
• Escorts/tours students and visitors to various parts of campus if needed
• Performs inventory and property management to ensure supply needs are met for faculty, students, and the classrooms
• Establishes, organizes and maintains a filing system for faculty and student documents
• Maintains the privacy of students and their records
• Maintains the privacy of faculty and their records
• Arranges meetings, conferences, teleconferences, workshops, seminars, and travel for faculty and students; will communicate with university travel and travel agency, if necessary, for Travel Authorizations
• Routes paperwork to be approved/signed to the appropriate faculty and/or students
• Utilizes BANNER or the most current system to generate necessary reports and to schedule course implementation
• Assists in the implementation of special projects and events, including outreach events held by the STEM Career and Outreach Services department
• Transcribes, distributes, and posts minutes from faculty meetings and/or related student meetings
• Supervises and manages student workers
• Supports the college by performing all other duties as assigned by the Dean's office
• May be required to perform job related duties other than those specifically delineated in this position

Required Qualifications

• Associate's degree or minimum of two (2) to three (3) years of college credit from an accredited Institution
• Two to three years of higher education office-related work experience
• Excellent attention to detail
• Timely feedback and project completion
• Excellent organizational skills
• Excellent verbal and written skills
• Experience with BANNER and PeopleSoft
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, etc.)
• Proficiency with Adobe Sign
• Proficiency with Outlook email software

Proposed Salary

The proposed salary range is $20.43/hour to $22.35/hour.

Knowledge, Skills, & Abilities

• Knowledge of computer software or programs such as BANNER, PeopleSoft, etc.
• Knowledge of modern office practices and procedures
• Knowledge of basic bookkeeping and mathematics
• Skilled in managing multiple priorities simultaneously with a high level of customer service
• Skilled in the use of small office equipment, including copy machines or multi-line telephone systems
• Ability to learn Savannah State University, University System of Georgia, and Board of Regents policies and ordinances
• Ability to maintain a professional demeanor and an orientation toward customer service
• Ability to organize, and communicate effectively
• Ability to maintain a professional and confidential work environment
• Ability to maintain constructive and cooperative working relationships with others
• Ability to cooperate with fellow employees as a team member.

Apply Before Date

Review of applications will begin upon receipt. The deadline to apply is August 11, 2025.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values

Savannah State University's Core Values: T.I.G.E.R

• Teamwork is our distinction. Through mutual support, cooperation, encouragement, and shared goals, we at SSU believe that by working together, our university family of students, faculty, staff, alums and community supporters are serving and advancing our institution.
• Integrity as we will act honestly, fairly, impartially, unbiased and ethically, creating a trust that is evident in all University activities and decision-making.
• Greatness in our transformation and wisdom as we maximize the potential in each student through a nurturing environment in which our resources are safeguarded, and we are good stewards of the human, intellectual, physical, and fiscal resources given to our care.
• Excellence is our campus standard. Through the performance of campus duties, a commitment to the greatness of teaching and learning, scholarship, student engagement, stewardship and tradition, SSU will continue to be the catalyst for innovation and discovery.
• Respect through recognizing the inherent dignity and rights of every person. We will do our utmost to fulfill our resulting responsibility to treat each person with fairness, compassion and decency.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.

For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

Special Applicant Instructions

Applicants must include a list containing the name, e-mail address and telephone number for three (3) professional references (e.g. supervisor, mentor, colleague).

Applicants must upload transcript(s) with the application.Unofficial are acceptable.Official transcript(s) required upon hire.