Administrative Assistant

Join Our Team at Tallahassee State College

Administrative Assistant Opportunity

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant – P10551 with Tallahassee Collegiate Academy (TCA). We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community.

What You’ll Do
The Administrative Assistant performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair or coordinator. serves as a primary point of contact for internal and external stakeholders relating to school expenses while maintaining financial records, preparing reports, and supporting the overall financial operations of the school. must have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of time-sensitive activities and confidential matters with discretion. The Administrative Assistant reports to the principal; this is a 12-month position.

Day-to-day, you’ll be responsible for:

• Receives, writes receipts for, counts, and verifies money for various activities.
• Prepares deposits in accordance with school and district procedures.
• Collects and organizes all spending receipts related to school expenses.
• Uploads receipts to the designated financial management system promptly and accurately.
• Ensures all receipts are properly documented and categorized.
• Communicates with vendors concerning purchase orders, receives supplies, and verifies against purchase orders to process payments.
• Ensures compliance with all school, district, state, and federal financial regulations and responsibilities.
• Supports internal and external audits by providing necessary documentation and reporting.
• Welcomes visitors and maintain secure entry access to the school.
• Receive incoming calls, routing them to the correct person, and taking accurate messages.
• Keep student records, staff files, and other important documents organized and up-to-date.
• Handle incoming and outgoing mail, emails, and other forms of communication.
• Coordinates appointments for principal.
• Manages the front office to ensure proper supply stocks, organization, and operation of office.
• Provides other clerical support, and other duties as assigned related to administrative support.

Who We’re Looking For
We’re seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have:

• Graduation from high school (standard high school or equivalency diploma).
• Four (4) years of secretarial and/or clerical experience; or an equivalent combination of education and experience.
• Excellent written, oral and verbal communication skills with an ability to tailor communications appropriately to audiences (parents, students, Board members, community, college partners).

Why You’ll Love Working Here
At Tallahassee State College, we’re not just shaping the leaders of tomorrow – we are committed to fostering the growth and development of every team member. As part of our College community, you’ll enjoy:

• A dynamic campus atmosphere where your contributions directly impact student success.
• A culture that champions continuous improvement, where students and staff alike are valued and empowered.
• A supportive team that encourages collaboration, creativity, and innovation.

What We Offer
We offer more than just a competitive salary starting at $ 35,857.83 annually. When you join the team at TSC, you’ll also enjoy:

• Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.
• Opportunities for professional development.
• A generous leave policy, including paid holidays plus winter and spring breaks.
• A collaborative and inspiring campus community.
• Tuition waivers and tuition reimbursement programs for continuous learning.
• Free access to TSC athletics, fine arts, and performing arts events.

Please visit the College's site to see the full list of benefits and opportunities

A Little About Us

Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor’s degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.