Accounting Assistant

Our Company

Established in 1794, Baltimore Equitable Insurance is the second oldest insurance company in the United States! We offer unbeatable benefits and a close-knit atmosphere where coworkers feel more like family. Our product is a one-of-a-kind, perpetual insurance policy to protect homes, apartments and condos in Maryland and Pennsylvania. We are passionate about what we do, our company history and our relationships with our clients. Our team members place the utmost value in providing insurance coverage through trusted relationships and exceptional customer service.

Job Description Summary

The Accounting Assistant is primarily responsible for managing the day-to-day tasks of Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring the accurate and timely processing of all transactions and reconciliations. This person will be a key member of the accounting team, reporting directly to the Accounting Manager and providing support where needed.

Starting salary for this position will be $55,000 to $59,000, based on experience.

Primary Responsibilities

• Accounts Payable – Process invoices, verify billing information, assign appropriate GL coding, and process weekly expense check runs to vendors in a timely manner.
• Accounts Receivable – Apply policyholder deposits to open account balances, process weekly deposit refund check runs to policyholders, monitor aged receivables, and manage weekly correspondence with Insureds on past due payments.
• Loss Payments – Process weekly claims checks to policyholders and vendors. Work closely with the Claims Director to ensure proper management of accounting transactions and resolve any payment discrepancies that arise.
• Record all AP, AR and Claims transaction journal entries into the General Ledger in an accurate and timely fashion.
• Prepare detailed account reconciliations using existing Excel workbook templates on a daily, weekly, monthly and quarterly basis, ensuring data accuracy and integrity.
• Maintain organized and detailed records by capturing all financial documents and correspondence within our electronic filing system.
• Assist in the procurement of audit documentation and annual budget process.

Job Requirements

• Must be detail-oriented with an eye for data discrepancies and a commitment to accuracy.
• Proficient with Microsoft Office Applications – fluency in Excel is a must.
• Accounting software experience required; specific QuickBooks Online experience a plus.
• Ability to proactively identify issues and determine viable solutions to those issues.
• Ability to quickly learn and apply technical accounting principles in the insurance industry.
• Strong communication skills to interact with policyholders and internal stakeholders.
• Must be able to work independently and to make sound and defensible financial decisions.
• Ability to work in often high-pressure and time sensitive situations.
• Willingness to take on challenges, think analytically and solve problems.
• Willingness to work as a team and provide assistance during busy periods.

Education and Experience

• 3-5 year's experience in corporate accounting-related position required.
• Associate's Degree in Accounting, Finance, or a related field, or commensurate experience, required.

Benefits

• Full-time Salaried Position
• Generous PTO Time & Paid Company Holidays
• Paid training and development
• Paid Off-site Parking
• Incredible Retirement Plan with company matching
• Comprehensive Health Insurance
• Team environment where people care
• Partial work from home eligible

Baltimore Equitable Insurance is an Equal Opportunity Employer. Baltimore Equitable Insurance does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Baltimore Equitable Insurance conducts a criminal and financial background check after a conditional job offer.