Senior Legal Assistant

The Senior Legal Assistant will provide administrativeand corporate governance support as theprimaryfocus of the role, along with legal andoperationalassistanceto a dynamicteamof legal professionals in New York.Working alongside a team dedicated to delivering expert advice to the U.S. market, thepositionplays an importantpart inadvancingSpringer Nature's mission and protecting its businesses and reputationglobally.

Responsibilities

Administrative and Corporate Governance Responsibilities (Core Focus)

• Manage calendars, schedules, and travel arrangements, including visa applications and expense processing

• Organize meetings and conference calls; prepare related documents and presentations

• Maintain physical and electronic files and manage departmental office supplies

• Process expenses and handle general clerical duties such as photocopying, mailing, and filing

• Prepare advanced Microsoft PowerPoint presentations and Excel spreadsheets

• Manage corporate secretarial functions for U.S. entities, includingmaintainingcorporate books and records, preparing minutes and consents, officers' certificates, and coordinating required state filings with outside counsel

• Monitor alerts from corporate compliance services to help respond to government filing requirements and legal notifications

• Assist with KYC and other informational requests

AdditionalLegal and OperationalSupport Responsibilities

• Provide administrative support to the U.S. legal team, including assisting with contract management, project support, and maintenance of physical and electronic files

• Attend, keep minutes, andassistwith the preparation of agendas for certain meetings involving major projects

• Review all incoming subpoenas, complaints, and lawsuits in the U.S. and coordinate responses withappropriate membersof the legal team

• Assistattorneys with litigation-related tasks such as document production

• Assistwith the creation of intercompany agreements, including the preparation of schedules and exhibits

• Support due diligence efforts in M&A transactions

• Assistwith legal research and analysis

• Assistwith management of legal team databases and document management systems, including data entry and retrieval

• Provide administrative support for trademarks

• Maintainstandard form/model legal documentation and department training, and research materials

• Review bankruptcy filing notificationsto the New York officeand delegate follow-up actions toappropriate attorneysorcentral services colleagues

• Review physical mail and electronic communications sent to the New York legal department and delegate to theappropriate legalcolleague or stakeholder

• Support risk management oversight for U.S. market with Head of Legal

• Support learning and development administration, including the facilitation of GCO programs

Experience, Skills & Qualifications

• Bachelor's degreerequired

• Six or more years'previouslegal or high-level professional admin experience, preferably in an international company

• Corporate governance experience or exposureisrequired;certification a plus

• Familiarity with corporate law concepts and ability to support governance processesa plus

• Strong organization skills and excellent time management

• Excellent attention to detail, project management, anda high levelof accuracy

• Collaborative team player

• Proficiencyin Microsoft Office Suite;Workiva, Freshdesk, SharePoint,iManage, andXflowis a plus

• Professional verbal and written communication skillswith the ability to communicate at all levels of the organization

• High levelof integrity and strong professional ethics