Office Coordinator

Office Services Coordinator
Location: Albany, NY (ZIP 12203)
Pay Range: $19 – $22 per hour
Employment Type: Full-Time
A well-established law firm in the Capital Region is seeking a dependable and detail-oriented Office Services Coordinator. This position offers a unique opportunity to gain exposure to the legal field while playing a vital role in the daily operations of the firm. The ideal candidate will be highly organized, professional, and capable of managing a variety of administrative and client-facing responsibilities.
Key Responsibilities
• Greet and escort clients to conference rooms
• Witness client document signings
• Scan and distribute incoming mail and documents
• Monitor and forward general voicemail messages
• Receive, sort, and distribute mail and packages from USPS, UPS, FedEx, and other carriers
• Manage incoming faxes
• Maintain attorney conference room schedules
• Clean and disinfect conference rooms as needed
• Prepare outgoing mail, including envelopes and labels
• Deliver outgoing mail to USPS
• Coordinate food orders for attorney/client meetings
• Maintain cleanliness and organization of reception, conference, and public areas
• Notify delivery services of office closures
• Return files and binders to designated locations
• Run business-related errands (e.g., hospitals, courthouses, post office, bank)
• Provide support to legal assistants and paralegals during downtime
• Perform other duties as assigned
Required Qualifications
• Minimum of two years of professional office experience
• Proficiency in Microsoft Outlook and Word
• Familiarity with copiers, scanners, faxes, and other office equipment
• Ability to maintain confidentiality of firm and client matters
• Willingness to learn legal terminology and internal systems
• Strong interpersonal and communication skills
• Excellent organizational and problem-solving abilities
• High attention to detail and ability to multitask
• Calm and effective under pressure
• Team-oriented and flexible
• Valid NYS driver’s license and reliable transportation
Physical Requirements
• Ability to lift and transport items up to 20 lbs
• Clear verbal communication
• Professional appearance
• Ability to reach items on high shelves and use ladders or hand carts

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1141

This company offers growth and a great group of people to work with.