Executive Admin Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.p style="text-align:inherit"nbsp; nbsp; nbsp;/ph2bJOB DESCRIPTION:/b/h2pbABOUT ABBOTT/b/ppAbbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology./pp/ppbWORKING AT ABBOTT/b/ppAt Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:/pulliProduction areas that are bclean, well-lit and temperature-controlled /b/lilibTraining and career development/b, with onboarding programs for new employees and tuition assistance/lilibFinancial security/b through competitive compensation, incentives and retirement plans/lilibHealth care and well-being programs /bincluding medical, dental, vision, wellness and occupational health programs, bMedical Benefits start day 1/b/lilibVacation – 120 hours of accrued vacation (1st yr is prorated) #43; vacation buy program #43; 3 personal days #43; 10 paid holidays/b/liliRetiree Healthcare program/lilibRobust 401(k) /bretirement savings with a generous company match/liliTuition reimbursement, the a href="https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html" target="_blank"Freedom 2 Save/a student debt program and a href="https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html" target="_blank"FreeU/a education benefit - an affordable and convenient path to getting a bachelor’s degree./liliA company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune./lilibA stable company /bwith a record of strong financial performance and history of being actively involved in local communities/liliA company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists./li/ulp/ppbspanWHAT YOU’LL DO/span/b/pulliResponsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues./liliMay include some support for tracking budget expenditures./liliCoordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations./liliFollows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery./liliUses intermediate to advanced software skills to perform work assigned./liliUses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)./liliCoordinates new employee office set-ups and onboarding./liliMay train/coordinate work for new administrative assistants./liliResponsible for implementing and maintaining the effectiveness of the Quality System./liliConsistently interacts with high-level executives./liliIntermediate to advanced knowledge and understanding of business processes and requirements./liliFrequently handles confidential or business-sensitive information./liliData is typically employee-level or one-dimensional./liliMaintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements./liliProactively identifies and resolves scheduling conflicts./liliPrimary point of contact for manager’s schedule./li/ulp/ppbspanREQUIRED QUALIFICATIONS/span/b/pulliHigh School Diploma and 12#43; years of experience; or Associates degree or higher and 10#43; years of experience/liliMinimum 5 years of experience as an Administrative or Executive Assistant/liliIndependent, self-starter who can taking initiative/liliStrong communication and collaboration skills/liliOperates with general instruction and some supervision/liliIntermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes./li/ulp/ppbPREFERRED QUALIFICATIONS/b/pulliExperience using Concur for expense reporting and travel management/liliExperience working at a Global company, supporting 3 or more VP#39;s/li/ulp/ppa href="https://www.jobs.abbott/us/en" target="_blank"bApply Now/b/a/pp/ppIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. a href="https://www.eeoc.gov/pre-employment-inquiries-and-citizenship" target="_blank"Pre-Employment Inquiries and Citizenship | U.S. Equal Employment Opportunity Commission (eeoc.gov)/a/pp/ppbLearn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  /ba href="http://www.abbottbenefits.com/pages/candidate.aspx" target="_blank"www.abbottbenefits.com/a/pp*Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year./pp/ppFollow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer and a Military/Veteran friendly Employer, committed to employee diversity./ppConnect with us at a href="http://www.abbott.com/" target="_blank"www.abbott.com/a, on Facebook at a href="http://www.facebook.com/Abbott" target="_blank"www.facebook.com/Abbott/a, and on Twitter #64;AbbottNews./pp/pp style="text-align:inherit"nbsp; nbsp; nbsp;/ppbThe base pay for this position is /b/p$22.05 – $44.15/hourp style="text-align:left"spanIn specific locations, the pay range may vary from the range posted./span/pp style="text-align:inherit"     /ph2bJOB FAMILY:/b/h2Administrative Supportp style="text-align:inherit"nbsp; nbsp; nbsp;/ph2bDIVISION:/b/h2ANSC Nutrition Supply Chainp style="text-align:inherit"nbsp; nbsp; nbsp; nbsp;nbsp;/ph2bLOCATION:/b/h2United States gt; Abbott Park : AP06Cp style="text-align:inherit"nbsp; nbsp; nbsp;/ph2bADDITIONAL LOCATIONS:/b/h2p style="text-align:inherit"nbsp; nbsp; nbsp;/ph2bWORK SHIFT:/b/h2Standardp style="text-align:inherit"nbsp; nbsp; nbsp;/ph2bTRAVEL:/b/h2Yes, 5 % of the Timep style="text-align:inherit"nbsp; nbsp; nbsp;/ph2bMEDICAL SURVEILLANCE:/b/h2Nop style="text-align:inherit"nbsp; nbsp; nbsp;/ph2bSIGNIFICANT WORK ACTIVITIES:/b/h2Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)p style="text-align:inherit"nbsp; nbsp; nbsp;/pAbbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.p style="text-align:inherit"     /pEEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdfp style="text-align:inherit"     /pEEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf