Assistant Supervisor - Administrative Assistants - Full-time

pApplies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Assumes supervisory responsibility for daily activities of the office in the absence of or as directed by the office manager or supervisor. Serves as a front-line resource to colleagues and is able to effectively utilize resources to solve problems. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role./ppnbsp;/ppThe Supervisor of Administrative Assistants will provide comprehensive support to the MVP, Chair, Medical Director, Assistant/Associate Medical Director, BD Executive Director, and other executive leaders and team members in Business Development as assigned./ph3Qualifications/h3divulliPosition requires high school diploma or G. E. D. with a minimum of three years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of two-years’ experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program with a minimum of one year of experience in an administrative support role./lilinbsp;Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.nbsp;/liliDemonstrates leadership potential, organizational skills, and ability to communicate effectively with others./liliPossess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.nbsp;/liliDemonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential./liliExperience with coordination of travel and expense management.nbsp;/liliProficient application of English grammar, punctuation, and sentence structure.nbsp;/li/ul/divh3About Company/h3divdiv Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.nbsp;a href="https://jobs.mayoclinic.org/alllocations" target="_blank" rel="nofollow"Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is./anbsp; /div div br/ div bEqual Opportunity/b /div div br/All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about thenbsp;a href="https://www.eeoc.gov/poster" target="_blank""EOE is the Law"/a.nbsp; Mayo Clinic participates innbsp;a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank"E-Verify/anbsp;and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. /div /div/divh2Company/h2divdiv bWhy Mayo Clinic/b /div div br/ Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News amp; World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation andnbsp;a href="https://jobs.mayoclinic.org/benefits/" target="_blank" rel="nofollow"comprehensive benefit plans/anbsp;– to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. /div div br/ /div div bBenefits Highlights/b br/ ul liMedical:nbsp;Multiple plan options./li liDental:nbsp;Delta Dental or reimbursement account for flexible coverage./li liVision:nbsp;Affordable plan with national network./li liPre-Tax Savings:nbsp;HSA and FSAs for eligible expenses./li liRetirement: Competitive retirement package to secure your future./li /ul /div/div