Administrative Assistant - Planning and Mission Effectiveness

div h4Job Details/h4 divstrongJob Location/strong: nbsp;nbsp;nbsp;0301 The Chancery - Seattle, WA/div divstrongPosition Type/strong: nbsp;nbsp;nbsp;Full Time/div divstrongSalary Range/strong: nbsp;nbsp;nbsp;$25.00 - $27.00 Hourly/div /div h4Description/h4pspan style="background-color:white"span style="font-family:Arial,sans-serif"stronguspan style="color:#242424"GENERAL INTRODUCTION/span/uspan style="color:#242424":/span/strong/span/span/p pspan style="background-color:white"span style="font-family:Aptos,sans-serif"span style="color:#242424"The Archbishop, visible principle of unity in his archdiocese, is called to build up the particular Church unceasingly in the communion of all its members, and to ensure that their diverse gifts and ministries, in union with the universal Church, serve to build up all the faithful and to spread the Gospel. (emApostolorum Successores /em8).nbsp; He must take care that all the affairs which belong to the administration of the whole archdiocese are duly coordinated and are ordered to attain more suitably the good of the portion of the people of God entrusted to him.rdquo; (emApostolorum Successores /em177).nbsp;/span/span/span/p pspan style="background-color:white"span style="font-family:Aptos,sans-serif"span style="color:#242424"Each position employed in the Chancery (central administrative offices of the Archdiocese) helps to extend the ministry of the Archbishop in particular ways outlined in the position description./span/span/span/p pnbsp;/p pspan style="background-color:white"span style="font-family:Aptos,sans-serif"stronguspan style="color:#242424"GENERAL SUMMARY OF ESSENTIAL PURPOSE:/span/u/strong/span/span/p pnbsp;/p pspan style="font-family:Arial,sans-serif"span style="color:#242424"The Administrative Assistant provides support to the Director and team within the Office for Planning amp; Mission Effectiveness.nbsp; The office leads Archdiocesan strategic and pastoral planning efforts to improve the mission effectiveness of Catholic ministries across western Washington (parishes, schools, and Catholic charitable ministries) and provides primary support to the Partners in the Gospel initiative. This is an onsite position.nbsp;/span/span/p pnbsp;/p pspan style="font-family:Arial,sans-serif"stronguspan style="color:#242424"ESSENTIAL POSITION DUTIES:/span/u/strong/span/p pnbsp;/p ol lispan style="font-family:Arial,sans-serif"span style="color:#242424"The Administrative Assistant is a key contributor in achieving higher levels of effectiveness in achieving the mission of the Catholic Church (Matthew 28: 18-20) across all functions of the Chancery, Catholic ministries, and among thenbsp;people of the Archdiocese of Seattle./span/span/li lispan style="font-family:Arial,sans-serif"span style="color:#242424"Provides administrative support for the Director of Planning and Mission Effectiveness, Parish Family Liaisons, and other team members, including handling inbound communications (phone, email, and mail), preparing/editing documents, taking meeting minutes, managing calendars, scheduling appointments, coordinating event details, processing invoices, mileage reports, processing check requests, and purchasing supplies. nbsp;/span/span/li lispan style="font-family:Arial,sans-serif"span style="color:#242424"Provides staff support to the Archdiocesan Pastoral Council (meetings are usually Saturday mornings) and Partners in the Gospel Teering Committee by scheduling meetings and retreats, securing locations, recording minutes, and providing technical assistance when needed (Zoom and Microsoft Teams). Supports other archdiocesan staff and committee meetings as needed./span/span/li lispan style="font-family:Arial,sans-serif"span style="color:#242424"Assists in scheduling, coordinating, and staffing community engagement events. This includes proactive creation and management of event registration, outreach to ministries and stakeholders to determine event details, development of event work plans, and tracking progress to completion.nbsp; nbsp;/span/span/li lispan style="font-family:Arial,sans-serif"span style="color:#242424"Ensures proper documentation and tracking related to communication with the various ministries of the Archdiocese of Seattle, including direct parishioner communications./span/span/li lispan style="font-family:Arial,sans-serif"span style="color:#242424"Supports data collection and management projects using ParishStaq and Microsoft Excel./span/span/li lispan style="font-family:Arial,sans-serif"span style="color:#242424"Provides additional administrative and technical duties as needed and as assigned./span/span/li /ol h4Qualifications/h4brpspan style="background-color:white"span style="font-family:Aptos,sans-serif"stronguspan style="color:#242424"ESSENTIAL QUALIFICATIONS/span/uspan style="color:#242424":/span/strong/span/span/p pspan style="background-color:white"span style="font-family:Arial,sans-serif"uspan style="color:#242424"Primary/span/uspan style="color:#242424":nbsp;nbsp;/span/span/span/p ol lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Active member of a parish/faith community in good standing with the Church.nbsp;/span/span/span/li /ol pspan style="background-color:white"span style="font-family:Arial,sans-serif"uspan style="color:#242424"Experience/span/uspan style="color:#242424":/span/span/span/p ol lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Strong receptionist and general office experience./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Prior experience providing high levels of administrative support in complex situations that require problem solving skills and good judgement.nbsp;/span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Proficient in web conference call platforms (e.g., Zoom) and MS Office tools (especially Word, Excel, Power Point, Teams, and SharePoint).nbsp;nbsp;/span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Event coordination and planning experience.nbsp;/span/span/span/li /ol pnbsp;/p pspan style="background-color:white"span style="font-family:Arial,sans-serif"uspan style="color:#242424"Education/span/uspan style="color:#242424":/span/span/span​​​​​​​/p p style="margin-left:30px"span style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Bachelorrsquo;s degree or equivalent experience preferred.nbsp;/span/span/span/p p​​​​​​​span style="background-color:white"span style="font-family:Arial,sans-serif"uspan style="color:#242424"Other Elements/span/uspan style="color:#242424":/span/span/span/p ol lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Knowledge of and familiarity with the Catholic Church in Western Washington./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Excellent communications skills./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Ability to work with various personalities in a consistently professional manner.nbsp;/span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Ability to maintain high standards of confidentiality./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Excellent organizational skills, with ability to multi-task.nbsp;/span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Ability to work independently as well as in a team./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Proofreading skills./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Relationship and service driven, eager to connect and assist others./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Self-starter, able to consider issues and come to reasonable solutions independently.nbsp;/span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Inquisitive and eager to understand large organizations and/or complex working environments./span/span/span/li lispan style="background-color:white"span style="font-family:Arial,sans-serif"span style="color:#242424"Bilingual competencies and/or experience working across multiple cultures are a plus./span/span/span/li /ol p style="text-align:center"nbsp;/p p style="text-align:center"nbsp;/p p style="text-align:center"emAny offered salary is determined based on internal equity, internal salary ranges, market data, applicantrsquo;s skills and prior relevant experience, certain degrees and certifications./em/p p style="text-align:center"emBenefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays./em/p