Data & Administration Specialist

What We Do

Our client is searching for a Data & Administration Specialist to join the Global Business Services (GBS) People & Culture (P&C) team. In this role, the associate performs a variety of administrative functions in support of the various teams within the P&C GBS organization, including but not limited to entering document information using various software systems, following up and reconciling documents, receiving mail and internal/external documents, processing compliance related data, etc.

Project

The individual hired will providing hands on support to the Global Business Services P&C Team through data transactions and entry in Workday, OTA, ServiceNOW and more. The individual will be onsite, 5 days a week processing these transactions for the business.

Job Responsibilities / Typical Day in the Role

• Perform individual employee data transactions and data-entry in Workday, OTA, ServiceNow and other systems, for and not limited to:
• Backlot hire/rehire/updates.
• Work-for-hires, hire/rehire/updates.
• Talent vouchers, hire/rehire/updates.
• Theatrical hire/rehire/updates.
• Participations hire/updates.
• Participation ACH conversion.
• Update employee information in Workday
• Residual Hire information/update
• Minor Trust ACH conversion
• Compile SAG-AFTRA and DGA Employment Diversity Reports
• Tuition aid reimbursement requests
• Separation notice distribution for voluntary terminations
• Handle mail for tax notices, SSA, EDD audits, Disability & Paid Family Leave
• ACH rejections within banking systems
• Unemployment Claim Response & Administration
• State and Other report and audit management
• Performing and tracking administrative departmental tasks including report reviewing, data updates, mailing, filing, sending correspondence and records management
• Working on departmental projects as and when required
• Scanning and storage of documents (physical and electronic) into our document management solutions.
• Ensure confidentiality of sensitive information and protect personal data when processing transactions and requests
• Contribute to departmental projects as and when required

Must Have Skills / Requirements

• 0-2 years Human Resources administrative or related experience required
• 0-2 years of Experience with Workday HR/payroll or other SaaS payroll and ServiceNow (preferred) or other case management/knowledgebase tools
• Desire / ability to learn new technology and software programs
• High level experience with Outlook, Excel, Word and PowerPoint
• Strong aptitude for process improvements and problem solving. Ability to manage ad hoc high-volume activities in a fast-paced environment (demonstrated through experiences at previous employment)

Nice to Have Skills / Preferred Requirements

• Industry experience is preferred but definitely not required
• Strong / above average computer skills (adobe, Word, Excel, and any other data management) preferred