Accounting Assistant

JOB TITLE: Accounting Assistant     

FUNCTION: Corporate Office 

SUB FUNCTION: Accounting    

ROLE SUMMARY 

What are the key objectives and expectations from this role?  

The accounting assistant will serve in a variety of capacities, directly supporting the day-to-day accountabilities of the accounts receivable director. The accountabilities include direct responsibility for all aspects of customer invoicing and bookkeeping. This may include, but is not limited to, File retention and maintenance, customer invoicing, customer payment, accounts receivable, and reconciling cash balances. 

What is the direct impact of this role on the team or organization? 

This is an entry level role into the organization and considered a development role for Trepco corporate employees. The accounting assistant will report directly to, and be mentored by, the accounts receivable director who has over 30+ years of experience managing all aspects of accounting (specializing in accounts receivable and cash management). The accounting assistant will lead document digitization projects and, overtime, will be expected to identify operating efficiencies and recommend changes to standard operating procedures that improve productivity. 

ACCOUNTABILITIES

• Data Entry and File Management
• Document Digitization
• Reconcile Invoices and Identify Discrepancies
• Outstanding Balance and Invoice Collection
• Cash Management and Invoice Application
• Financial Record Retention and Management
• Participate in Quarterly and Annual Audits
• Identify and Prepare Recommendations for Process Improvements   

EXPERIENCE, SKILLS, KNOWLEDGE 

ESSENTIAL

Characteristics and Experience Required 

• Minimum 2+ yrs of accounts receivable experience – Required
• Proactive & Reliable
• Strong Organization and Time Management Skills
• Strong Written and Verbal Communication Skills
• Ability to Handle Conflict and Manage Customer Interactions
• Math Skills and Ability to Identify Numerical Errors
• Ability to handle sensitive, confidential information
• Knowledge of Basic Bookkeeping Procedures – Preferred 

Technical / Functional Skills Required 

• Computer Literacy
• Ability to build trust and establish credibility with a wide range of individuals (internal & external)
• Experience with Microsoft office suite (Primarily Excel) and Accounting Software – Preferred   

Physical Requirements 

• Ability to sit or stand for long periods of time. 

Education / Qualifications / Certifications  

• High School Diploma or GED Equivalent
• Area of Study and Interest in Accounts Receivable, Financial Accounting, or a Related Field – Preferred  

Required qualifications:

• Legally authorized to work in the United States
• 18 years or older