Senior Payroll Specialist

pWe're growing!nbsp; We continue to add new locations for Philz, growing our coffee shops throughout California and Chicagoland. With that, we're excited to add a team member do our Payroll Team. The Senior Payroll Specialist is a key member of the Payroll team, Bettering Peoples’ Days by managing key payroll functions and processing company-wide payroll accurately, timely and in accordance with federal, state, local regulations, Company Policy/Process and in line with the Spirit of Philz Core Values. The Senior Payroll Specialist will also use independent judgment to collaborate with key leaders and departments to develop, implement, and improve payroll processes./p pThe ideal candidate would have multi-unit hospitality, food and beverage, and/or retail experience with the ability to work independently in a fast-moving and dynamic environment. This role is required to be on-site, based at our Roasting Plant in Oakland, California.nbsp;/p pnbsp;/p pstrongWHAT YOU'LL DO/strong/p ul liManage biweekly payroll to ensure calculated accurately, timely and within federal, state and local legal requirements/li liPartner with all people managers and other key departments to ensure payroll information provided is accurate and timely. Provide feedback and develop systems to address areas of opportunity./li liUse independent judgment to analyze payroll information and provide coaching and recommendations to leaders as needed/li liManage workflow to ensure all payroll transactions are processed accurately and timely/li liIndependently, research, analyze, and resolve all discrepancies, reporting to payroll stakeholders as needed/li liIn partnership with Payroll Manager ensure additional items such as accurate taxation, tips, and garnishments are applied as appropriate/li liOversee the preparation of payroll payments and ensure payroll funding is in place/li liPrepare and process statements of payment/li liOversee the processing of manual paychecks including but not limited to compliance, retro pay calculations and communications/li liConduct regular audits to ensure legal/payroll compliance and Philz Payroll processes and policies/li liUse independent judgment to respond to and take action on team member questions accurately, quickly and in line with Philz’s core values/li liManage stale check process/li /ul pstrongLegal, Financial, and Company Compliance/strong/p ul liPartner with all payroll stakeholders to ensure that all Philz Payroll policies and procedures are implemented, followed and maintained. Provide feedback and develop systems to address areas of opportunity./li liStay up to date on all federal, state and local payroll and tax legal requirements/li liProcess correct garnishment calculations and compliance/li liPrepare and execute taxes and payment of employee benefit/li /ul pstrongData Integrity/Reporting/strong/p ul liProcess accurate and timely year-end reporting when necessary (W-2, W-2c, etc) and ensure all data integrity in various systems./li liPrepare periodic payroll reconciliation/li liCompile key operational payroll metrics amp; create/update dashboards/li liReconcile payroll prior to transmission and validate confirmed reports/li liEnsure that all financial accounting systems have maintained accurate data/li liPartner with HR and other departments for any technology changes/li liDevelop ad hoc financial and operational reporting as needed/li /ul pstrongWHAT YOU’LL NEED/strong/p ul liMust have a minimum of 5 years of payroll processing experience in a centralized-payroll environment with high non-exempt workforce, preferably in a multi-unit retail and/or hospitality environment/li liProven knowledge of both manual and automated Payroll processes, with experience with Paylocity and/or other HRIS/Payroll systems required/li liStrong knowledge of California payroll and wage and hour compliance/li liMicrosoft and Google Suite experience. Strong Excel skills./li liStrong verbal and written English communication skills; and to interact with team members and payroll stakeholders/li liProven ability to work independently in a fast-paced, changing environment with a strong learning agility to quickly learn new processes and information and apply/li /ul pESSENTIAL PHYSICAL REQUIREMENTS/p ul liVisual acuity/li liExpressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others/li liRepetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers/li liExtending hand(s) and arm(s) in any direction/li liBending, Reaching, Pulling, Pushing, Extending arms/hands occasionally during shift/li liSitting for extended periods of time/li liExerting up to 20-30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects/li /ul pnbsp;/p pspan style="font-weight: 400;"**Compensation amp; Benefits/span/p pspan style="font-weight: 400;"A reasonable estimate of the starting annual hourly rate for this role is $32.00 to $37.00. Please note that the base hourly rate will vary based on qualifications and previous experience./span/p pWhen you join our team, we better your days through our benefits and support programs – we offer our team members medical, dental, and vision insurance, company-paid basic life insurance, optional family life insurance, 401(k) with company match, flexible spending accounts, commuter benefits, mental health support, holiday pay, Vacation amp; Sick Time, Team Member discounts, freebie drinks and discounted beans, fun Philz swag, opportunities for growth and advancement, and more!/p pnbsp;/pdiv class="content-conclusion"pa href="https://privacy.philzcoffee.com/job-applicant-privacy-notice" target="_blank"Employee Privacy Notice/a/p/div