Receptionist / Administrative Assistant

We are looking for an experienced Receptionist / Administrative Assistant to join our team in Houston, Texas. This role is integral to ensuring smooth daily operations and providing exceptional support to both staff and visitors. If you thrive in a dynamic environment and have a knack for organization and multitasking, we would love to hear from you.

Responsibilities:
• Schedule and organize meetings, interviews, and other events to ensure efficient planning and execution.
• Leverage advanced Excel functionalities, including Pivot Tables, to analyze and present data effectively.
• Address and resolve minor technical issues, coordinating with IT support when necessary.
• Maintain a welcoming and organized reception area that aligns with the company’s brand image.
• Offer administrative support to various departments to facilitate smooth day-to-day operations.
• Manage calendars and coordinate appointments with accuracy and attention to detail.
• Assist with preparing reports and documents using Microsoft Office Suite tools.
• Handle incoming calls and correspondence, ensuring timely and accurate responses.
• Ensure compliance with federal grant-related documentation and administrative processes.
• Collaborate with team members to streamline workflows and improve overall efficiency.• Minimum of 5 years of experience in a receptionist or administrative role.
• Advanced proficiency in Microsoft Excel, including the ability to create Pivot Tables.
• Strong organizational and multitasking abilities with a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Familiarity with scheduling tools such as Microsoft Outlook.
• Ability to troubleshoot basic technical issues independently or escalate as needed.
• Experience managing federal grant documentation and processes is preferred.
• Proven ability to work collaboratively in a team-oriented environment.