Payroll Coordinator

Our client in Carson, Ca is seeking a proactive and detail-oriented Payroll Coordinator to support payroll operations. This role is ideal for someone with at least 1 year of payroll or related administrative experience who is ready to take ownership of key responsibilities using ADP Workforce Now. You will be part of a collaborative team of three payroll professionals and will play an important role in ensuring timely, accurate, and compliant payroll processing for 1,200+ employees across three separate legal entities in Southern and Northern California. Using attention to detail, problem-solving and flexibility, this position requires strong Excel skills, excellent organizational habits, and a high level of accuracy. The right candidate takes initiative, learns quickly, and embraces opportunities to contribute and improve processes in a fast-paced environment.

What You’ll be Doing: (But not limited to the following)

· Assist with reviewing and auditing employee timecards for accuracy and compliance with payroll policies; understand overtime laws so timecards can be manually audited when needed

· Support the biweekly payroll process for U.S.-based employees, including data entry, validation, and issue tracking

· Coordinate with ADP payroll processor to submit payroll data, resolve payroll discrepancies and maintain up-to-date employee records

· Run, maintain, and audit weekly payroll reports (primarily in Excel) to ensure data accuracy

· Help prepare final pay for employees exiting the company by gathering required inputs and following documented procedures

· Ability to manage multiple priorities and meet deadlines consistently

· Communicate with employees to resolve payroll-related questions in a timely and professional manner

· Support the payroll team with administrative tasks such as maintaining digital filing system, reporting, and documentation

· Collaborate with internal partners (People, Accounting, Benefits teams) on payroll-related matters

· Participate in audit reviews of paystubs, W-2s, and tax records as directed

· Escalate complex issues to senior team members for resolution

· Contribute to special projects and initiatives as assigned

Who You Are:

Experience and Qualifications:

o Familiarity with payroll systems, HRIS platforms, or ERP tools; experience with ADP Workforce Now is a plus

o Bi-lingual in Spanish required

o 1+ year of experience in payroll, HR, accounting, or administrative support

o High school diploma or GED required, associate or bachelor's degree a plus

o Proficiency in Microsoft Excel (e.g., formulas, pivot tables, VLOOKUPs)

o Strong attention to detail and organizational skills

o Ability to manage multiple priorities and meet deadlines consistently

o A sense of ownership and accountability for assigned tasks

o Problem-solving mindset with the confidence to raise issues and suggest improvements

o Strong verbal and written communication skills.

· Required Skills and Attributes:

o Outstanding organizational skills, including ability to structure work plans and prioritize activities on multiple simultaneous projects and recurring activities

o Orientation toward action and taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm

o Strong problem-solving skills; highly analytical thinker

o Detail orientation and ability to identify inconsistencies and provide recommendations

o Strong interpersonal, written and oral communication skills; excellent documentation skills

o Fosters an open, honest, and positive relationship with all coworkers and outside stakeholders

o Comfortable performing in a fast-paced, lean environment