Administrative Assistant

Location: Grand Rapids, MI

Pay: $18-20/hr

Schedule: 1st Shift

Employment Type: Full-Time

Job Summary:

We are seeking a detail-oriented and organized Warehouse Administrative Assistant to join our team. In this role, you’ll support the daily operations of the warehouse by handling administrative tasks, maintaining records, and ensuring smooth communication between warehouse staff and other departments. This is a great opportunity for someone with strong organizational and communication skills who thrives in a fast-paced, team-oriented environment.

Key Responsibilities:

Manage inbound and outbound shipment paperwork and data entry

Assist with inventory tracking and cycle counts

Maintain accurate records of shipments, orders, and inventory in warehouse systems (ERP/WMS)

Communicate with vendors, drivers, and internal departments to coordinate logistics

Prepare reports, labels, and shipping documentation as needed

Handle clerical tasks such as filing, answering phones, and responding to emails

Support warehouse supervisors and managers with administrative needs

Ensure compliance with safety and operational procedures

Qualifications:

Previous administrative experience, preferably in a warehouse or logistics environment

Proficient in Microsoft Office (Excel, Word, Outlook)

Strong attention to detail and organizational skills

Comfortable working in a warehouse environment

Ability to multitask and manage priorities efficiently

Excellent communication skills, both written and verbal

High school diploma or equivalent required

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