Administrative Receptionist - Downtown Firm

Premier Downtown Houston Energy Firm has an immediate need for a Corporate Receptionist. This position handles varied responsibilities to include handling calls, directing inquiries, managing mail and correspondence, ordering supplies, coordinating the team calendar, and ensuring meetings are set up efficiently. This role also involves various administrative tasks, requiring professionalism and respect to represent the company positively.

Responsibilities are as follows:

• Greet visitors and employees, ensuring a professional and welcoming environment.

• Answer and direct calls, deliver messages, schedule conference calls, and distribute incoming mail.

• Maintain security by following visitor guidelines.

• Perform general administrative tasks, including electronic filing, organizing, binding, and preparing routine reports.

• Manage Outlook meeting setup forms and maintain meeting rooms.

• Schedule and coordinate meetings/appointments, including arranging special equipment and room accommodations.

• Submit and process employee gym waivers; record and store documentation accurately.

• Monitor and manage SPL and CCL tickets via the Office Services ticketing system; assign to appropriate team members as needed.

• Assist with onboarding new parkers, including account setup and documentation.

• Update parking records and profiles in the parking management log.

• Perform additional tasks as assigned or as business needs change.

Skills Required:

• Professional, punctual, and reliable.

• Strong verbal and written communication skills.

• Self-motivated, well-organized, detail-oriented, and able to multi-task effectively.

• Strong time management with the ability to prioritize competing requests and deadlines.

• Able to handle confidential information with discretion.

• Intermediate to advanced proficiency in MS Office (Word, Outlook, Excel, PowerPoint).

• Broad understanding of the organization, functions, and roles; able to interface effectively with internal staff and external contacts.

Experience Required:

• Minimum of 5 years corporate receptionist experience. Experienced in Microsoft Office applications. Experience with Adobe Suite, Oracle applications, and/or experience in accounts payable/receivable is a plus.