Part-time Administrative Assistant- Adult Probation and Pre-Trial

pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Bold';"Purpose of Class/span/u/strong/span/p pspan style="font-family:'Times-Roman';font-size:12pt;"Performs administrative support for the Adult Probation amp; Pretrial Director and the Adult Probation amp; Pretrial staff; performs related work as required./span/p br / pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Bold';"Primary Function/span/u/strong/span/p pspan style="font-family:'Times-Roman';font-size:12pt;"This is a clerical and administrative support position with the principal function to provide administrative support to Adult Probation amp; Pretrial department. Major duties include creating and maintaining files and spreadsheets, entering data into various software programs, maintaining clerical records and logs, gathering information and providing statistics as required, setting priorities, and monitoring the calendar. Other duties will include typing and preparing correspondence and documents. The work is performed under the supervision of the Adult Probation amp; Pretrial Director, with considerable latitude for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment./span/p br / pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Bold';"Essential Duties and Responsibilities/span/u/strong strongspan style="font-family:'Times-Bold';"(may vary by assignment)/span/strong/span/p ul lispan style="font-family:'Times-Roman';font-size:12pt;"Reliably gather and disseminate information necessary for the efficient functioning of Adult Probation amp; Pretrial staff;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Create and maintain Excel spreadsheets to track and gather information;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Provide accurate data entry into Odyssey, Excel and other tracking systems; /span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Gather information for creating statistical and financial reports;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain and create electronic files as necessary;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Create, transcribe, type and proof files, memos, letters and documents of a confidential nature;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain department policy and procedure manuals;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Operate standard and specific office equipment such as computer, copier, fax, scanner, ect./span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Use computer to research documents, obtain information and enter data;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain specific files as directed; /span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Create, maintain and close electronic files, records and documents including projects and programs;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Perform all work duties and activities in accordance with Adult Probation amp; Pretrial policies, procedures and safety practices;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain stats for Public Safety Assessment data tracking and compile reports regularly on that data as directed by Adult Probation amp; Pretrial Director/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain stats for probation officer caseloads monthly in Excel and provide graphs, reports, ect as needed to Judges and Adult Probation amp; Pretrial Director./span/li /ul br / pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Roman';"Other Duties and Responsibilities/span/u/strong/span/p ul lispan style="font-family:'Times-Roman';font-size:12pt;"Assist Adult Probation amp; Pretrial Chief Probation Officer and Section Supervisor with duties assigned/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Cover front desk duties when needed, in Administrative Assistant's absence. /span/li /ul br / pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Roman';"Competencies/span/u/strong/span/p pspan style="font-family:'Times-Roman';font-size:12pt;"Ability to:/span/p ul lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain important records efficiently and accurately and prepare clear and concise reports;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain confidentiality and be reliable and timely in work assignments;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Be a team player and cover other department duties when necessary;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain a professional demeanor during extreme stress, volatile and hostile situations;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Learn various functions of Adult Probation amp; Pretrial and office practices;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Perform basic bookkeeping and mathematical functions;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Make decisions where established policy and procedures do not always apply;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Answer incoming phone calls, greet the public, assist and provide referrals to other departments or staff as needed;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Maintain effective working relationships with other agency employees, supervisory personnel, state, local elected or appointed officials and the public;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Work independently and make appropriate decisions when supervision is not readily available;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Understand and follow oral and/or written policies, procedures and instructions;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Communicate effectively both orally and in writing;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Use logical and creative thought processes to develop solutions according to written specifications and /or oral instructions./span/li /ul br / pspan style="font-family:'Times-Bold';font-size:12pt;"Knowledge of:/span/p ul lispan style="font-size:12pt;"span style="font-family:'Times-Bold';"Idaho/spanspan style="font-family:'Times-Bold';" code relative to duties and responsibilities;/span/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"County department functions and relationship to one another;/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"Operation and routine maintenance of standard and specialized office equipment;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Operate and be accurate in the use of personal computer including software applications appropriate to assigned duties;/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"Time management practices;/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"Planning and organizational skills;/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"English grammar, spelling, punctuation and composition;/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"Customer service practices and procedures including good phone etiquette;/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"County government administrative practices and procedures;/span/li lispan style="font-family:'Times-Bold';font-size:12pt;"Current office practices and procedures./span/li /ul pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Bold';"Acceptable Experience and Training/span/u/strong/span/p ul lispan style="font-family:'Times-Roman';font-size:12pt;"High school diploma or GED equivalency is required and technical certificate in secretarial science, general business, or a related field is preferred;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Two (2) years progressively responsible office experience providing exposure to County administrative processes and complex secretarial duties is required; or/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work./span/li lispan style="font-size:12pt;"strongspan style="font-family:'Times-Roman';"Must be proficient in Excel./span/strong/span/li /ul br / pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Bold';"Special Qualifications/span/u/strong/span/p ul lispan style="font-family:'Times-Roman';font-size:12pt;"Idaho driver's license is required./span/li /ul br / pspan style="font-size:14pt;"stronguspan style="font-family:'Times-Bold';"Essential Physical Abilities/span/u/strong/span/p ul lispan style="font-family:'Times-Roman';font-size:12pt;"Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize documents and materials;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment and operate a motor vehicle;/span/li lispan style="font-family:'Times-Roman';font-size:12pt;"Sufficient personal mobility, agility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period of time and work in an office environment./span/li /ul br / pspan style="font-size:12pt;"Bannock County is an Equal Opportunity Employer./span/p pspan style="font-size:12pt;"Veteran's Preference Given Pursuant to Idaho Code./span/p