Human Resources Assistant

div h4Job Details/h4 divstrongJob Location/strong: nbsp;nbsp;nbsp;Yakima, WA/div divstrongPosition Type/strong: nbsp;nbsp;nbsp;Full Time/div divstrongEducation Level/strong: nbsp;nbsp;nbsp;High School/div divstrongSalary Range/strong: nbsp;nbsp;nbsp;$23.00 - $28.50 Hourly/div divstrongTravel Percentage/strong: nbsp;nbsp;nbsp;Up to 25%/div divstrongJob Shift/strong: nbsp;nbsp;nbsp;Day/div divstrongJob Category/strong: nbsp;nbsp;nbsp;Human Resources/div /div h4Description/h4pspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongPosition Summary:/strong/span/spanbr / span style="color:#000000; font-family:Arial,Helvetica,sans-serif"The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organizationrsquo;s Human Resources department. This position is based in our west Yakima office and will be on-site Monday-Friday 8am-5pm./spanbr / br / strongResponsibilities:/strongbr / uspan style="font-family:Arial,Helvetica,sans-serif"General HR/span/u/span/p ul style="list-style-type:disc" lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Establishes, maintains, and closes digital employee personnel files in compliance with applicable organization, audit, and legal requirements./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Verifies, completes, and maintains I-9 documentation according to Federal guidelines./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Compiles documents during pre-employment, after new hire onboarding, and continuously during employment./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Tracks required staff certifications, registrations, licenses, etc. in collaboration with the Credentialing Specialist. Verifies credentials are current on an annual basis, or more often if needed/required./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Processes monthly background checks for behavioral health staff and other background checks for Early Learning and other identified staff as required./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Assists employees with general HRIS needs (ex., resetting passwords, system training)./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Sends employee ldquo;coming and goingsrdquo; e-mail twice monthly to all staff./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Completes leave/absence census reports twice monthly./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Participates in audits of personnel files, benefits, or other HR programs/procedures. Reviews any corrective action or recommended process improvements with HR Leadership./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Reports all employee relations issues, such as employee complaints, harassment allegations and civil rights complaints, to HR Leadership./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Directs HR policy/process/procedure, employment law, and other high-level HR questions to HR Leadership./span/span/span/li /ul pspan style="color:#000000"span style="font-size:14px"uspan style="font-family:Arial,Helvetica,sans-serif"Recruitment /span/u/span/span/p ul style="list-style-type:disc" lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Assists and backs up the recruitment team by providing support includingstrong:/strong/span/span/span ul style="list-style-type:circle" lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Enters approved job descriptions in the HRIS and shared drive. Sends updated job descriptions to impacted staff for signatures, as appropriate./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Reviews applications and matches education, experience, and skills with position-specific requirements and forwards qualified applications to assigned hiring manager./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Conducts phone screenings with qualified applicants as requested./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Schedules job interviews, including coordination of calendars and schedules and approval of interview questions./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Initiates the reference checking process, reviews the feedback reports, and provides the report to the assigned Talent Acquisition Specialist and/or hiring manager./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Establishes and maintains digital applicant files and applicable applicant documents./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Creates and distributes new hire e-mails and new hire packets./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Attends job fairs and other external recruiting events and identifies creative sources to reach potential applicants./span/span/span/li /ul /li /ul pspan style="color:#000000"span style="font-size:14px"uspan style="font-family:Arial,Helvetica,sans-serif"Onboarding /span/u/span/span/p ul style="list-style-type:disc" lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Creates new employee records in the HRIS./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Conducts new employee onboarding (e.g. nbsp;training employees in the HRIS, employee badges, etc.)./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Tracks job descriptions and onboarding checklists for new hires and assures required items have been completed and signatures are obtained./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Enters new hire information into various benefit portals./span/span/span/li /ul pspan style="color:#000000"span style="font-size:14px"uspan style="font-family:Arial,Helvetica,sans-serif"HR Department Support/span/u/span/span/p ul style="list-style-type:disc" lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Monitors ticketing system and assigns tickets to the appropriate HR staff member(s)./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Processes incoming mail./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Monitors the HR Department email box and forwards emails to HR staff member(s) as needed./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Creates and distributes documents./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Schedules HR team meetings prepares agenda and maintains notes for each meeting./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Orders requested supplies./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Participates in administrative staff meetings and attends other meetings and seminars as requested/required./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Provides clerical and administrative support for HR Leadership, including:/span/span/span ul style="list-style-type:circle" lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Drafts letters, e-mails, and other documents./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Tracks changes to policies, procedures, and the Employee Handbook and submits for review and approval./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Coordinates and schedules meetings, training sessions, and other requested events./span/span/span/li /ul /li /ul pspan style="color:#000000"span style="font-size:14px"uspan style="font-family:Arial,Helvetica,sans-serif"Other Duties/span/u/span/span/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Acts as the primary HR contact for emergency alerts (RAVE alerts)./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Recommends new approaches, efficiencies, and continual improvements to HR Leadership./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Schedules events and participates in special projects as assigned./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Serves as a member of agency committees as requested by HR Leadership./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Performs other duties as required and assigned./span/span/span/li /ul h4Qualifications/h4brpspan style="font-size:14px"span style="color:#000000"span style="font-family:Arial,Helvetica,sans-serif"strongJob Requirements:nbsp;/strongThe following requirements are those that are normally required for performance of the Human Resources Assistant position.nbsp; Any disabled applicant or incumbent who does not meet one or more of the requirements, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.br / br / stronguPhysical Requirements:/unbsp;/strongThis position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking and hearing and adequate vision on a continuous basis to perform the jobs essential requirements.nbsp;br / br / stronguNon-Physical Requirements:/u/strong/span/span/span/p pspan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongEducation/strong/span/span/span/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"High school diploma or GED required.nbsp;Associatersquo;s degree in human resources or related field preferred. /span/span/span/li /ul pspan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongExperience/strong/span/span/span/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Two years of experience in human resources, customer service, general office or clerical, or related field required./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Experience working in a non-profit organization highly preferred./span/span/span/li /ul pspan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongSpecial Skills/strong/span/span/span/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Bilingual (English/Spanish) required./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Excellent clear and concise verbal and written communication skills./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Excellent interpersonal skills with the ability to manage sensitive and confidential situations and documents with tact, professionalism, and diplomacy./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Excellent organizational skills and high attention to detail./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Proficient with Microsoft Office Suite or related software./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Proficient with or the ability to quickly learn human resource information system (HRIS), payroll management, and/or similar computer applications./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Mission-focused with sensitivity to organizational needs./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Strong time management skills./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Ability to work at a fast pace while maintaining accuracy./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Perceptive and capable of relating to individuals at all levels within the organization./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Ability to organize and prioritize regular and fluctuating workload./span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Knowledge of employment law and other government compliance regulations preferred./span/span/span/li /ul pspan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongLicenses, Registration, Certification /strong/span/span/span/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Valid Washington State driverrsquo;s license and required minimum liability insurance for WA State/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Must be deemed insurable as determined by Catholic Charities liability insurance provider./span/span/span/li /ul pspan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongEmployment is conditional upon:/strong/span/span/span/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Being cleared by criminal background check and fingerprinting when required/span/span/span/li /ul pspan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongWage Range:nbsp;/strong$23.00-$28.50 per hour, depending on experiencebr / strongWork Schedule:/strongnbsp;Monday-Friday 8am-5pm, on-site in our Yakima office/span/span/spanbr / span style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"strongBenefits:/strong/span/span/span/p ul lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"13 paid holidays, 12 days of vacation, 12 days of sick leave per year/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Health insurance including medical amp; prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Basic Life Insurance paid 100% by Catholic Charities/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Flexible Spending Account eligibility following 6 months of employment/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Additional voluntary insurances including supplemental life, accidental death amp; dismemberment (ADamp;D), critical illness, long term disability, accident, and ID theft/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools/span/span/span/li lispan style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"Annual longevity awards begin at 5 years of employment/span/span/span/li /ul pbr / span style="color:#000000"span style="font-size:14px"span style="font-family:Arial,Helvetica,sans-serif"It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment./span/span/span/p