Proposal Coordinator

Nagel Architects + Engineers has an opportunity for an experienced Proposal Coordinator to join our team in Brookfield, WI!

Nagel Architects + Engineers, an architectural design firm specializing in delivering impactful and sustainable design solutions throughout the built environment, has an immediate opportunity for a highly organized and detail-oriented Proposal Coordinator to join our team.

At Nagel Architects + Engineers, we are dedicated to designing unique spaces that serve and engage communities, foster innovation, and stand the test of time. Our multi-disciplinary team partners with public and private clients across Southeast Wisconsin and beyond to deliver projects that blend functionality, sustainability, and design excellence. Together, we value collaboration, integrity, and continuous growth.

Job Summary:

The Proposal Coordinator plays an integral role in driving our Government and Public market initiatives, while contributing to key business development efforts. The Proposal Coordinator will be responsible for all phases of the proposal development lifecycle including capture planning, strategizing, organizing, and executing proposals. In this role, you will work collaboratively with the Director of Business Development, internal subject matter experts, and external teaming partners, to ensure timely and compliant proposal submissions.

Key Responsibilities:

1. Proactively identify, track, and manage Government, State, and Municipal contract opportunities using sources such as SAM.gov, WI.gov, VendorNet, etc.
2. Thoroughly assess the suitability and potential value of contract opportunities based on specific criteria
3. Lead the development of compelling, clear, and concise proposal content, ensuring adherence to established guidelines, compliance, and consistent messaging
4. Coordinate, write, review, and edit original content for non-technical proposal sections to deliver clarity, compliance, and key messages and win themes
5. Establish and manage proposal schedules and deadlines, build out proposal workbooks, monitor progress, and coordinate with internal staff
6. Schedule and facilitate Project Kick-Off Meetings with teaming partners
7. Independently coordinate with and collect information from teaming partners and subconsultants
8. Review proposal drafts and final documents to ensure responsiveness, compliance, and quality
9. Support follow-up activities including confirming submission receivals, responding to supplemental requests for information, and submitting requests for debriefs
10. Work with Project Architects and Designers to develop and/or update project descriptions and team resumes in accordance with RFP/Q responses
11. Conduct Government and Public market research to gather intelligence on potential future opportunities and emerging trends to inform business development initiatives
12. Populate, update, and manage business development-related tools, such as Pipeline reporting and project databases
13. Draft creative covers, update org charts, edit project marketing materials, create tables and diagrams, etc.
14. Support business development strategies that align with business objectives, market trends, and client requirements, effectively positioning NAE to win competitive bids
15. Develop strategies to enhance proposal development efficiencies and contract win rates

Minimum Qualifications:

• Bachelors degree in Business, Communications, Marketing, or a related field
• 3+ years of experience in proposal development, business development, or marketing
• 1-3 years of experience in Architectural Engineering and Construction (AEC Industry), government contracting, or a related field
• Proven track record of leading successful proposal efforts
• Excellent technical writing and verbal communication skills
• Exceptional organization and project management skills, with the ability to manage multiple proposals and competing deadlines while maintaining attention to detail
• Demonstrated ability to work independently, managing cross-functional collaboration and coordination
• Proficiency in Microsoft Office Suite
• Proficiency in Adobe Creative Suite (InDesign)

Additional Preferred Skills:

• Experience or Familiarity with Federal procurement processes
• Experience or Familiarity with State procurement processes
• Experience or Familiarity with the RFP/Q proposal process
• Experience or Familiarity with the SF330 proposal process

NAGEL values a healthy work/life balance and promotes a friendly and positive office environment. Our firm offers competitive salaries, Paid Time Off, and a comprehensive benefits package including health, dental, vision, life, disability, and retirement plan.

https://www.nagel.us/