Accounting Administrator

Summary of Duties

Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Essential Duties and Responsibilities:

Checks sales orders and packing lists in the preparation for billing.

Verify calculated extensions, gross charges, and additions Enter, print, post sales invoices on a daily basis.

Compiles and sorts sales invoices, files and distributes appropriate copies.

Prepares accounts payable, invoices, checks, account statements, reports, and other records, and reviews for accuracy.

Codes data for input to accounts payable system according to company procedures.

Verifies and posts details of business transactions, such as funds disbursed, and totals accounts to ledgers or computer printouts and databases.

Reconciles bank statements.

Reviews, balances, and interprets computer reports, and makes corrections. Orders and maintains adequate office supplies.

Records weekly attendance (!ates, absences, missed punch, etc) in the Human Resources computer program.

Non Essential Duties:

Provides support to the Receptionist during lunch, breaks and vacation time.

Maintains the Company postage machine, which includes funding, ordering supplies, rate increases, and machine maintenance.

Perform other duties as assigned.

Knowledge, Education and/or Experience:

Three to six months related experience and/or training; or a combination of education and experience.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Accounting software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit.