Billing Clerk

We are looking for a detail-oriented Billing Clerk to join our team in Westbrook, Maine. In this role, you will manage essential billing and invoicing tasks, ensuring accuracy and compliance with relevant procedures and regulations. This position requires strong organizational skills and the ability to collaborate effectively with team members.

Responsibilities:

• Generate monthly billing statements for assigned clients, ensuring accuracy and completeness.

• Prepare and issue client invoices for retainers, work-in-progress, and media-related billing.

• Compile and verify essential data for invoicing, including staff time entries, vendor invoices, mark-ups, and open purchase orders.

• Submit draft invoices to account teams for approval prior to final release.

• Review and finalize project billing files upon completion, ensuring proper status updates and closure.

• Support month-end closing processes and collaborate with the team as needed.

• Provide backup assistance to team members when required.

• Minimum of 1 year of experience in billing or related functions.
• Proficiency in computerized billing systems and processes.
• Strong understanding of billing collection and invoice preparation.
• Ability to generate accurate billing statements and manage associated data.
• Familiarity with compliance standards, including sales tax regulations.
• Excellent organizational skills and attention to detail.
• Effective communication and collaboration abilities.
• Competence in managing multiple tasks and meeting deadlines.