The Rockridge Group Legal Assistant - Immigration and Corporate Compliance in Parsippany, NJ | 1153105556

Estimated Pay info	$22 per hour
Hours	Full-time
Location	Parsippany, New Jersey

Job Description

TITLE: Legal Assistant – Immigration & Corporate Compliance

LOCATION: PARSIPPANY, NJ

POSTION: FULL TIME

Company Overview

Who We Are. OGC Solutions® is a dynamic mid-sized law firm that specializes in providing its Outside General Counsel Solutions™ to mid-cap companies. Our job is to help our clients realize their objectives. The firm is a leader in this market and has experienced significant growth as a result of cutting-edge technology and business development solutions that empower our lawyers to realize growth objectives and provide clients with excellent service.

Summary

We are seeking a highly organized and proactive Legal Administrative Assistant to support a heavy volume of work for an Immigration Law Partner and a Corporate Compliance Partner at our mid-sized law firm. The successful candidate will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the matter execution process. If you are detail-oriented, capable of managing multiple tasks simultaneously, and have a strong sense of responsibility, we encourage you to apply.

Responsibilities

Client Communication: Act as a primary point of contact between clients and the Immigration Law Partner, ensuring prompt and professional communication, scheduling appointments, and managing client inquiries.
Document Drafting: Assist in drafting, proofreading, and formatting legal documents, such as immigration petitions, visa applications, and client correspondences.
Document Management: Prepare and organize case documentation for submission to government agencies. Organize and maintain electronic and physical case files, including integral original documents and applications.
Calendar Management: Manage the Immigration Law Partner's calendar, schedule appointments, meetings, and court appearances, and provide timely reminders for upcoming deadlines.
Client Billing: Assist with the preparation of client invoices, track billable hours, and maintain accurate records of expenses and billings. Frequent communication with senior leaders regarding invoices and payments, including outstanding receivables
Administrative Support: Handle general administrative tasks, including answering phone calls, filing, scanning, and photocopying documents. Maintain office supplies and ensure a tidy workspace.
Travel Arrangements: Make travel arrangements, including booking flights, hotels, and transportation for the Immigration Law Partner when necessary.
Client Intake: Assist with new client intake by collecting necessary information, filling out forms, and providing clients with an understanding of the legal process.
Database Management: Maintain and update the client database, ensuring the accuracy and confidentiality of client information.

Qualifications

High school diploma or equivalent (Associate's or Bachelor's degree in Legal Studies or related field preferred).
Previous administrative or legal assistant experience, preferably in an immigration law setting.
Knowledge of immigration law procedures, forms, and documentation is a plus.
Strong written and verbal communication skills.
Proficiency in using Microsoft Office Suite and legal software.
Exceptional organizational skills and attention to detail.
Ability to prioritize tasks, manage time effectively, and meet deadlines.
Professional demeanor and the ability to maintain confidentiality.
Excellent interpersonal skills and a customer-service-oriented attitude.

Legal Assistant - Immigration and Corporate Compliance

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