DAAAS Administrative Associate 2 (onsite) in School of Humanities and Sciences, Stanford, California, United States - Part-time

div/div div /div div div div div div a span/span pSettings/p /a /div /div /div /div /div div /div div div div div div div ☰ /div /div div div div a /a /div /div /div div div div ul li a spanJobs/span /a /li li a spanFAQs/span /a /li /ul /div /div /div /div /div div div div /div /div div div /div div div div h1 DAAAS Administrative Associate 2 (onsite) /h1 div h4a span🔍/span School of Humanities and Sciences, Stanford, California, United States /a/h4 div spanNew/span /div /div /div div div div div dl dtspan📁/span/dt ddspanAdministration/span/dd /dl dl dt span📅/span span/span span/span span/span /dt ddspan12 hours ago/span spanPost Date/span/dd /dl dl dt span📅/span span/span span/span span/span /dt ddspan107097/span spanRequisition #/span/dd /dl /div div div /div /div /div div /div div pbspanDAAAS Administrative Associate 2o:p/o:p/span/b/p pispanThis position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.o:p/o:p/span/i/p pispano:pnbsp;/o:p/span/i/p pspanThe aSchool of Humanities and Sciences (Hamp;S)/a is the center of a world-class liberal arts education at Stanford University. Hamp;S encompasses 24 departments—from Art and Art History, English, and History to Economics, Mathematics, and Biology—as well as 24 interdisciplinary programs. As the university’s largest school, Hamp;S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in Hamp;S engage in inspirational teaching, learning, and research every day.o:p/o:p/span/p pspano:pnbsp;/o:p/span/p pspanThenbsp;aDepartment of African and African American Studies (DAAAS)/anbsp;was officially launched in January 2024. The department focuses on the core principles of furthering excellence, encouraging critique, and pursuing the positive social transformation of people of African descent in Africa and the diaspora not only through multiple scholarly perspectives and models, but also through the study of art practices and the creation of art works. The department offers an undergraduate degree to provide students with an interdisciplinary introduction to the study of African, African American, and of African descended people all over the world as a central component of American and world culture. Courses in the major promote research across disciplinary and departmental boundaries in the arts and humanities and will provide students with research training and community service-learning opportunities. Courses of study are drawn from art, art history, cultural anthropology, economics, education, film, dance, performance studies and theatre, literature and literary studies, history, languages, linguistics, music, philosophy, political science, psychology, religion, and gender amp; sexuality studies, among others.o:p/o:p/span/p pspano:pnbsp;/o:p/span/p pbspanPosition Summary/span/bspan: The Department of African and African American Studies (DAAAS) is seeking an Administrative Associate (AA) to provide administrative and operational support for the department. The AA will be the first point of contact in the department. The AA will work under minimal supervision of the Finance and Administration Manager and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that the employee in this position exhibit the abilities to practice sound judgment and decision-making, effective written amp; oral communication, strong attention to detail and respectful relationship management.o:p/o:p/span/p pspanspannbsp;/spanThe ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal and communication skills. This position requires a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities. The ideal candidate should have previous experience managing events, from planning to execution, including management of post-event administrative and evaluative tasks.o:p/o:p/span/p pspanThis is a 50% FTE, continuing, non-exempt position. This position will be 100% onsite and based on the Stanford campus.o:p/o:p/span/p pspanspannbsp;/spanA resume and cover letter describing your qualifications are required to be considered for this position. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.o:p/o:p/span/p pspanCORE DUTIES:o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanGreet visitors, answer the main office phone line and respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanDraft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanPlan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanProcess and monitor routine financial transactions, which may include researching and resolving discrepancies.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanMaintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanMay serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanMaintain approved content on websites and newsletters.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanMay perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanMay guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.o:p/o:p/span/p pspan* Other duties may also be assigned.o:p/o:p/span/p div pspanEDUCATION AND EXPERIENCE:o:p/o:p/span/p pspanHigh school diploma and three years of administrative experience, or combination of education and relevant experience. o:p/o:p/span/p pspanKNOWLEDGE, SKILLS, AND ABILITIES:o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanProficient computer skills and demonstrated experience with office software and email applications.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanDemonstrated success in following through and completing routine tasks.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanStrong organizational skills and attention to detail.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanStrong verbal and written communication skills.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanExcellent customer service and interpersonal skills.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanAbility to prioritize and multi-task.o:p/o:p/span/p pspanIn addition, preferred requirements include:o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanBachelor’s Degreeo:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanExperience with Microsoft Office, Google Drive, Zoom, and standard office equipmento:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanProfessional phone mannero:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanA strong sense of proactivenesso:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanspanExperience maintaining websites, creating newsletter and flyerso:p/o:p/span/p pspanThe expected pay range for this position is $31.97 to $38.40 per hour.o:p/o:p/span/p pspanStanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.o:p/o:p/span/p pspanAt Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (aspanhttps://cardinalatwork.stanford.edu/benefits-rewards/span/a) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.o:p/o:p/span/p pbspanWhy Stanford is for Youo:p/o:p/span/b/p pspanImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and aspanunique perks/span/a empower you with:o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanbspanFreedom to grow./span/bspan We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanbspanA caring culture./span/bspan We provide superb retirement plans, generous time-off, and family care resources.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanbspanA healthier you/span/bspan. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanbspanDiscovery and fun./span/bspan Stroll through historic sculptures, trails, and museums.o:p/o:p/span/p pspanspan·spannbsp;nbsp;nbsp;nbsp;nbsp;nbsp; /span/span/spanbspanEnviable resources/span/bspan. Enjoy free commuter programs, ridesharing incentives, discounts and moreo:p/o:p/span/p pispano:pnbsp;/o:p/span/i/p pispanThe job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.o:p/o:p/span/i/p pispano:pnbsp;/o:p/span/i/p pispanConsistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a/span/ispanai /i/aaicontact form/i/ai.o:p/o:p/i/span/p pispano:pnbsp;/o:p/span/i/p pispanStanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.o:p/o:p/span/i/p pspanspannbsp;/spano:p/o:p/span/p pspano:pnbsp;/o:p/span/p /div div div Additional Information /div ul liSchedule: Part-time/li liJob Code: 4097/li liEmployee Status: Regular/li liGrade: E/li liRequisition ID: 107097/li liWork Arrangement : On Site/li /ul /div /div /div /div /div /div div /div /div div div div div /div /div div /div div /div div /div div div div h2My Submissions/h2 /div div pTrack your opportunities./p aspanMy Submissions/span/a /div /div /div div /div div /div div div div h2Similar Listings/h2 /div div div div aFinance and Program Associate/a /div div pspan/span School of Humanities and Sciences, Stanford, California, United States/p pspan📁/span Administration/p p span/span spanPost Date:/span spanJul 24, 2025/span /p /div /div div div aAdministrative Associate 2 - On-Site Opportunity/a /div div pspan/span School of Humanities and Sciences, Stanford, California, United States/p pspan📁/span Administration/p p span/span spanPost Date:/span spanAug 01, 2025/span /p /div /div div div aOperations and Events Coordinator – Hybrid Opportunity /a /div div pspan/span School of Humanities and Sciences, Stanford, California, United States/p pspan📁/span Administration/p p span/span spanPost Date:/span span5 days ago/span /p /div /div /div div aView More Listings/a /div /div /div /div /div /div /div /div div div div div div ul li a spanJobs/span /a /li li a spanFAQs/span /a /li li a spanSite Map/span /a /li /ul /div /div /div div © Stanford University. All rights reserved. /div /div /div div div div div div h2 spanGlobal Impact/spanbr We believe in having a global impact /h2 /div div div/div div/div div/div /div div div h3Climate and Sustainability/h3 pStanford's deep commitment to sustainability practices has earned us a Platinum rating and inspired a new school aimed at tackling climate change./p /div div h3Medical Innovations/h3 pStanford's Innovative Medicines Accelerator is currently focused entirely on helping faculty generate and test new medicines that can slow the spread of COVID-19./p /div div h3Technology/h3 pFrom Google and PayPal to Netflix and Snapchat, Stanford has housed some of the most celebrated innovations in Silicon Valley./p /div div h3Advancing Education/h3 pThrough rigorous research, model training programs and partnerships with educators worldwide, Stanford is pursuing equitable, accessible and effective learning for all./p /div /div /div /div div div div h2 spanWorking Here/spanbr We believe you matter as much as the work /h2 /div div/div div/div div div div /div div div pI love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups./p pNora Cata/p pSchool of Engineering /p /div /div /div div div /div div div pI get to apply my real-world experiences in a setting that welcomes diversity in thinking and offers support in applying new methods. In my short time at Stanford, I've been able to streamline processes that provide better and faster information to our students./p pPhillip Cheng/p pOffice of the Vice Provost for Student Affairs/p /div /div /div div div /div div div pBesides its contributions to science, health, and medicine, Stanford is also the home of pioneers across disciplines. Joining Stanford has been a great way to contribute to our society by supporting emerging leaders./p pDenisha Clark/p pSchool of Medicine/p /div /div /div div div /div div div pI like working in a place where ideas matter. Working at Stanford means being part of a vibrant, international culture in addition to getting to do meaningful work./p pLaura Lind/p pOffice of the President and Provost/p /div /div /div /div div/div /div /div div div div h2 spanGetting Started/spanbr We believe that you can love your job /h2 pJoin Stanford in shaping a better tomorrow for your community, humanity and the planet we call home./p /div div ullispan4.2/span spanReview Ratings/span/lilispan81%/span spanRecommend to a Friend/span/li/ul /div paView All Jobs/a/p /div /div /div /div div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div div/div /div div /div div/div div 0 0 /div